RIMS

RIMS is the acronym for the new University of Auckland Research Information Management System. Over time (as it is progressively populated with current and past years' data), this system will become the authoritative data repository for all The University of Auckland academics' research outputs, grants, projects and ethics management information.

The first Module of this system (Publications and Creative Works) went live on 31 October 2005.

You can get help by contacting RIMS Support.

Yes. You may do this by two methods VPN and web browser.

See the RIMS section on the staff intranet

It is important that UoA staff have research output, peer esteem and contribution to research environment records from the beginning of the current PBRF quality evaluation period (1 January 2006) entered into RIMS as a minimum. This includes research or events that occurred while you were not employed by the University of Auckland. When RIMS is replaced with Research+ in 2010, the records you have entered into RIMS will be migrated to Research+.

This is a research output that may be publicly available, but you do not want it to appear on University of Auckland reporting or citation lists. These include the Departmental Report and the Faculty Summary Report.

A quality-assured research output is defined as any research output that, prior to its publication (public dissemination, presentation, performance, or exhibition), has successfully completed a formal quality-assurance process.
Successful completion of a formal quality-assurance process means the output must have been subject to formal, independent scrutiny by those with the necessary expertise and/or skills to assess its quality (including, where relevant, its rigour, logic, clarity, originality, intellectual significance, impact, applications, artistic merit, etc).
Each research output that is included in an EP must be classified as quality-assured or non-quality-assured. Staff members should use the definition above to guide them in classifying each of their research outputs included in the EP. (Taken from the PBRF Guidelines 2006, page 47)

In RIMS, when you have entered all relevant information into a record including mandatory fields, mark the complete box at the bottom of the page. A complete record is available for reporting (APR, PBRF, Departmental and Faculty Summary). Incomplete records are not available for reporting, but you can save and exit these records to work on later.

The Conference Paper sub-category is used for the first time you present a body of research at a conference, usually in the form of an oral presentation. The Oral Presentation sub-category is for every subsequent oral presentation of that same body of research at later conferences. A conference may also be called a symposium, meeting, workshop, forum or summit.

A monograph and a scholarly edition are specific types of books. Definitions of these and other research outputs can be found when you click on the “category definitions” link while logged into RIMS.

This would be a peer esteem record, as you were invited to examine the thesis based on your reputation within your field.

This would be a peer esteem record, if you were invited to give this presentation based on your reputation within your field. If you were selected to give a keynote presentation based on an abstract submitted then this is not an item of peer esteem. The actual paper presented could also be a research output.

In RIMS search for the records you want to include in your CV.
 

This will display all records selected by your search criteria.
Click the “Export Results” link located on the right above the listed records.
Select the document type you would like to create e.g. word, and click “Export”
Open and save the document which contains citations of your records. These citations can be copied and pasted into your existing CV, or use this document as the basis of new CV.

The evidence portfolio is a type of RIMS report; you do not enter research outputs directly in RIMS reports. Instead you enter new records into RIMS (see PDF instructions below). In the “edit EP” view you have to further select the records you want to include in your EP, by marking the box next to each record citation. Only these records will appear when you select “View my EP”.

Have you marked your records as complete? Incomplete records are not available for reporting (See “What is Complete” above).
The public release date and the year published determine the departmental reporting year(s) for your work, this also applies for your APR. For instance work published in 2009 with a public release date in 2008, will appear in both 2008 and 2009 Departmental Reports.
Records marked as Private will also not show into the Department Report

You create your APR document in RIMS, detailed instructions for this are found at RIMS help.
Once you created the APR word document it was automatically named “first name_surname_2009_Performance_Review.doc” and you would have chosen where to save it electronically.

(2000004 or 200007 error) (UPI and Netaccount password)
For general instructions regarding RIMS Login, please read RIMS Login:

For password and access problems, first check you are using the correct Net ID/UPI, this will consist of 4 letters based on your name and 3 numbers (e.g. crog183). The corresponding password will be that which you use to access PeopleSoft HR and the staff intranet.
If you do not know your UPI and password or are still experiencing RIMS Login problems please contact ITS Service desk on extension 85100.
Detailed instructions on using RIMS to generate your 2009 APR can be found at RIMS help.

The Author & Title field is for articles which review a single piece of work, the title and author of the work under review is entered in this field.

As the Author & Title field is mandatory, we recommend that journal review articles which reference multiple publications are entered in the category "journal research article".