Academic Integrity (Poor Academic Practice) Guidelines

Application

These guidelines apply to all students and staff members of the University.

Purpose

The purpose of these guidelines is to provide additional information for staff members and students on the category of academic integrity incident known as ‘Poor Academic Practice’.

Background

The University has three levels of classification for breaches of academic integrity that occur in the preparation and submission of coursework, tests and research work. The three levels are: Poor Academic Practice; Minor Academic Misconduct; and Major Academic Misconduct.

These guidelines provide additional information on Poor Academic Practice (PAP).

Note: the introduction of PAP in the Student Academic Conduct Statute 2020 means that ‘naïve or inadvertent’ is no longer used as a category of academic misconduct.  

Guidelines

  • PAP provides an opportunity for staff to support students early in their academic career to identify and correct poor practices in their academic work. There are no penalties associated with Poor Academic Practice. A course director may adjust marks, but only to correct any unfair advantage the student may have gained as a result of the practice in question.
  • PAP records are retained internally by the academic unit. No student should receive a PAP warning more than once in their academic career as subsequent infringements must be treated as minor or major academic misconduct.
     

Criteria

  • Poor Academic Practice applies only to coursework; it does not apply to academic integrity breaches in invigilated tests or exams, nor does it apply to research.
  • PAP applies only to undergraduate students in their first year of tertiary study in New Zealand, or postgraduate coursework students in their first semester or two quarters of tertiary study in New Zealand. This is because students at the start of their university studies in New Zealand may still be learning about the principles of academic integrity and the expected conventions and practices of academic work. Students in later years of study in the New Zealand system will have had the opportunity to familiarise themselves with these principles and conventions and occasions to practise them.
     

Identifying poor academic practice

  • PAP is determined, in the first instance, by the course director or academic unit/faculty Academic Integrity Adviser (AIA).
    In determining whether the incident is Poor Academic Practice, staff should check:
    • [for UG students] whether the student is in their first year of tertiary study in New Zealand
    • [for PG coursework students] whether the student is in their first semester or two quarters of PG study in New Zealand.

Note: To determine whether a student is eligible for Poor Academic Practice their record should be checked in Student Services Online (CS9). Discretion may be used where a student is enrolled part-time or re-enrolled after a long absence from study.

  • The following matters must also be considered:
    • Was the breach minor with respect to the overall impact of the breach on the academic integrity of the work. Minor breaches will usually be related to poor referencing or paraphrasing practices. If the breach is not minor with respect to the overall integrity of the work, it may be that the incident should be categorised as ‘minor academic misconduct’ and the AS-75 process should be followed.
    • the likelihood that the breach is the result of a deliberately dishonest act.
    • Whether the student has a prior record of academic integrity breach or academic misconduct. If the student has a prior academic unit record of PAP, or a RAM record, they are not eligible for PAP and the AS-75 process should be followed.
    • The legitimate interests of others.
    • The interests and reputation of the University.
  • If the course director or AIA considers the incident to qualify as PAP the Poor Academic Practice (PAP form) must be completed. Find this form in the Key Relevant Documents section.
     

Notifying the student

  • The student or students must be contacted in writing ([see Academic Integrity website] for email templates) and provided with a copy of the completed PAP form. Some staff members may wish to meet with the student at this time but an interview is not required.The student must be invited to respond in writing and to state any extenuating circumstances in their case.
  • In the communication to the student they will be informed that their response must be received within 15 working days and that the process will proceed without their response where that timeframe is exceeded.
  • If a student response is received within the timeframe above the course director or AIO will read and consider the comments from the student. The course director or AIO may then uphold their finding of PAP, or dismiss the incident. This will be communicated to the student [see Academic Integrity website].
  • If no response is received after 15 working days to the initial notification the process will conclude and the student must be advised in writing of confirmed finding of PAP, and the outcome (including educative advice and marks adjustment, if appropriate) [see Academic Integrity website for email templates). This could also be done in an informal meeting, if appropriate.
     

Disputed finding

  • If the CD/AIO upholds the finding and the student disagrees the student may ask the Academic Head to review the finding. This request will be made in writing by the student and acknowledged in writing by the Academic Head.
  • The Academic Head may confirm the finding of PAP, determine that the incident should be treated as minor misconduct, or dismiss the findings of the CD/AIO. The Head will communicate the decision to the student [see Academic Integrity website].
  • Where the finding is confirmed the Academic Head will advise the course director or Academic Integrity Adviser that the student will be advised in writing of the finding and the outcome (including educative advice and marks adjustment, if appropriate).
     

PAP records

  • Academic units will maintain confirmed PAP records. A report on PAP incidents will be made to the appropriate academic unit academic committee at the end of each semester.

Definitions

The following definitions apply to this document:

  • An Academic Integrity Adviser is a member of academic staff in a faculty or academic unit who may act as the delegate of the Course Director to investigate academic integrity incidents.
  • Staff members means all individuals employed by the University or a full or part-time basis.
  • University means the University of Auckland and includes all subsidiaries.  

Key relevant documents

Document management and control

Owner: Provost
Content manager: Manager, Academic Quality Office
Approved: 3 September 2020
Due for review: 3 September 2023