Computing Equipment Procurement Guidelines
Fitness for purpose
- User profiles and recommended standard computing equipment below should be used to determine the most appropriate, minimum number of computing devices per User
- Where Standard computing equipment does not meet IT users computing requirements, an exception for non-standard equipment must been justified and approved by the applicable Financial Delegated Authority prior to purchase
- All IT users must receive computing equipment that ensures they will be fully productive at all times
- IT users should refer to the Computing Equipment Procurement Standard for details of responsibilities under the Standard and Guidelines
User profiles and recommended standard computing equipment
| User Type | Usage Profile/Use Cases | Recommended computing equipment |
|---|---|---|
| 1 | Predominantly desk based computing | 1 Standard Desktop Computer |
| 2 | Predominantly desk based computing. Occasional need for mobile computing | 1 Standard Desktop Computer *Use of tablet or laptop from loan pool for occasional mobile computing |
| 3 | Equal use of desk based and mobile computing where User does not require access to their full suite of applications when mobile. | 1 Standard Desktop Computer and 1 tablet, OR 1 Standard laptop |
| 4 | High proportion of mobile computing where User requires access to their full suite of applications when mobile | 1 Standard Laptop with free standing monitor and keyboard. Laptop size needs to be appropriate and fit mobile user’s requirements. |
*Establishment of a small loan pool of tablets and/or laptops may be cost effective in some faculties to support IT users with occasional mobile computing requirements.
Detailed information on current Standard computing models and configurations is available on the Staff Intranet Computing and Technology pages.
Mobile phones
User profiles and the University agreed mobile phone handset range should be used to determine the most appropriate mobile phone for IT users. This information is available on the Staff Intranet Mobile Phone pages.
Document management and control
Prepared by: IT Procurement Manager
Owned by: Chief Digital Officer (CDO)
Date approved: November 2013
Review date: November 2016