Warden duties

Wardens play a critical role at the University in emergency situations.

University wardens gather in an assembly area following an evacuation drill.
University wardens gather in an assembly area following an evacuation drill.

Important phone numbers

Emergency services—Fire, Police, Ambulance
Phone: 111 (1-111 internal)

  • Know your street address and building number.
  • 111 calls are free and the call goes through even if you have no phone credit.

Phone: 966 (internal) or 0800 373 7550

The University’s wardens are trained to identify those who may need assistance during an emergency.

If you are approached by a warden, please be courteous and comply with their instructions. 

Emergency response goals

  • Prevent harm and save lives
  • Protect the environment and property
  • To build a resilient University community

Warden types

There are four types of wardens:

  • Floor warden (red vest)
  • Building warden (yellow vest)
  • First aider (green vest). 
    • Note: Not all departments use the green vest, but there will be a first aider in all departments. 
  • HazMat (blue vest). HazMat stands for 'hazardous materials'.

In an emergency: When a fire alarm sounds

Floor warden duties

  1. Put on your red vest.
  2. Warn people and instruct them to leave.
  3. Check areas such as toilets and showers.
  4. Appoint helpers to assist those who need assistance.
  5. Close smoke stop doors.
  6. Note the location of those left behind, including in stairwells and refuges.
  7. Report to the building warden and advise:
    • Whether the area is clear or whether people remain. 
    • Of any details about the emergency (if known).
  8. Help with crowd control.

Building warden duties

  1. Put on your yellow vest.
  2. Obtain your evacuation board, instructions and Personal Emergency Evacuation Plan/s (PEEPs).
  3. Ensure emergency services have been called (you may delegate).
  4. Report to the assembly point.
  5. Receive floor warden reports.
  6. Report to the Fire Service Scene Controller.

Evacuation board/check sheet

The building warden is to ensure the evacuation board/check sheet indicates whether a floor remains occupied. Check off or otherwise indicate the floor warden's reports as they are received. 

Building warden: Checking the assistance register

If you're the building warden, check the building's assistance register. Call all of those registered and verify their locations. 

Information for the First Service Scene Controller

The Fire Service Scene Controller needs to know the answer to these questions:

  • Where is the emergency?
  • Are hazardous substances involved?
  • Is there anyone left behind?

Other building warden duties

Document Control
Version: 1.0
Last Updated: Dec 2019
Next Review: Dec 2022
Owner: hsw@auckland.ac.nz
Approver: Associate Director, Health Safety & Wellbeing