Faculty Staffing Committee Policy and Procedures


All academic staff members of the University


To provide the structure and process for faculty staffing committees


  1. Each faculty will convene a faculty staffing committee to consider academic staff appointments, continuations, promotions, research and study leave approvals, and policy matters surrounding the academic performance review process

Related procedures

Committee structure

1.    The dean will constitute a faculty staffing committee (FSC) in accordance with the following principles:

  • faculty involvement in the construction of the committee through election and appropriate nomination processes
  • expertise required of the committee as a whole
  • professorial and sub-professorial representation
  • gender diversity, and, where practicable, ethnic or other diversity
  • regular and planned turnover of its membership

2.    Faculties must co-opt one or more (current or recent) experienced members from another FSC outside the faculty, in order to ensure consistency of application of staffing policies across the University

3.    Vertical integration between FSC committees and the University Academic Staffing Committee (UASC) for promotions and continuations through one member of the UASC being a member of the FSC for consideration of promotions and continuations

4.    The Director, Staff Equity will receive agendas and may attend for monitoring and advisory purposes

5.    Unless the Vice-Chancellor approves otherwise, the dean will chair the committee for consideration of promotion applications   

6.    The dean or nominee will chair the committee for other considerations

7.    Where a subcommittee considers evidence for a recommendation or decision, then that sub-committee must make the final recommendation or decision

8.    The FSC may co-opt members to assist it in its deliberations

9.    Members of the FSC must be fully conversant with the relevant HR and Equity policies particularly those listed below

Committee processes

10.     The FSC and any FSC sub-committees will operate with regard to the following principles:

  • discretion and confidentiality
  • the decisions and brief reasons will be minuted
  • the chair will encourage openness in debate, and impartiality in decision making

11.     There will be a quorum determined by the committee

12.     A meeting of the FSC can only proceed if at least one of the external FSC members are present (this does not apply to FSC sub-committees)

13.     To ensure consistency across the University, the UASC representative must be present during the consideration of promotions and continuations

14.    Conflicts of interest are to be managed as set out in the University's policies on promotions

15.    Any conflict of interest between a staff member or an applicant for a position and a member of an FSC must be disclosed at the beginning of a meeting and the chair will determine how the conflict is to be managed

16.     The committee’s decisions will be provided in writing to the staff members concerned, through the dean

17.     Where the decision is not as the staff member would desire, the staff member may discuss the decision with the chair or a committee member appointed by the chair

18.     Advice should be sought from Human Resources through the HR manager/advisor who attends all meetings of the FSC


18.     The dean will be accountable to the Vice-Chancellor for operation of the FSC

19.     Each FSC's decisions will be reported to the Human Resources for administration and monitoring purposes



The following definitions apply to this document:

Staff member refers to an individual employed by the University on a full or part time basis

University means the University of Auckland and includes all subsidiaries


Document management and control

Owner: Director, Human Resources

Content manager: Associate Director, HR Advisory

Approved by: Vice-Chancellor     

Approval date: 26 November 2014             

Review date: 1 March 2018