University Academic Staffing Committee Policy and Procedures


Application


All academic staff members of the University

Purpose


To provide the structure and procedures for the University Academic Staffing Committee (UASC)

Policy


1.    The Vice-Chancellor will convene a University Academic Staffing Committee to:

  • maintain and enhance academic standards of academic staff at the University
  • consider and recommend on promotion to professor and associate professor
  • receive reports from and assist in the activities of faculty staffing committees (FSC)
  • provide experienced staff members to be co-opted as external representatives for FSCs and for search and interview panels for the appointment of chairs, deans and other senior academic positions

Related procedures


Committee structure

1.    The Vice-Chancellor will constitute a UASC with the following membership:

  • Vice-Chancellor or nominee, to chair the committee
  • 4 members will be appointed by the Vice-Chancellor (such members will not comprise deans of faculties) together with at least two alternates
  • 4 members will be elected:
    • 2 will be elected by and from the membership of Senate
    • 2 will be elected by and from sub-professorial academic staff

with each group having two alternate members identified as being the third and fourth highest polled staff members

2.    The members will be selected on the following principles:

  • multi faculty representation (though not necessarily every faculty)
  • expertise is required of each member of the committee
  • gender diversity, and, where practicable, ethnic or other diversity
  • regular and planned turnover in its membership
  • a normal maximum of three two-year terms
  • vertical integration with FSCs by providing experienced staff as external representatives for FSCs when promotions and continuations are being considered

3.    Each dean may be asked to attend the UASC to answer questions while candidates from his/her faculty are being discussed

4.    The dean must retire from the meeting prior to the UASC deciding on its recommendations

5.    In the event that a dean is a member of the UASC, the dean must retire from the meeting while the UASC considers candidates from their own faculty

6.    The Pro Vice-Chancellor (Equity) may attend the UASC and its subcommittees for monitoring and advisory purposes

7.    The UASC may delegate its responsibilities to subcommittee(s)

8.    Where a subcommittee considers evidence for a recommendation or decision, then that subcommittee must make the final recommendation or decision

9.    The UASC may co-opt members to assist it in its deliberations

10.    Members of the UASC must be fully conversant with the Impartial Decision Making Policy, to ensure consistency in the application of HR policies

Final decision

11.  The Vice-Chancellor as the employer will decide appointments to professor, and promotions to associate professor and professor, after considering the advice and recommendations of the UASC

Committee processes

12.  The committee will operate with regard to the following principles:

  • strict confidentiality
  • openness in debate
  • impartiality in decision making
  • there will be a quorum of four members
  • committee members with any conflict of interest must declare it to the committee
  • the chair may require the individual to absent themselves during discussions and/or not to participate in related decisions
  • the chair may raise potential conflicts of interest with UASC members.
  • conflicts of interest will be managed according to the University’s Conflict of Interest Policy
  • brief reasons for recommendations are to be recorded in a standard format during the meeting of the UASC

Accountability of UASC

13.  The UASC is accountable to the Vice-Chancellor for its operation

14.  The Vice-Chancellor will report on associate professor and professor appointment and promotion decisions to the staff and to the University Council

Consistency of decision making

15.  Members of the UASC will be co-opted on to FSCs for the purpose of considering promotion and continuation applications

16.   They must attend FSC meetings held for these purposes but may attend other meetings at the request of the dean

17.  The UASC member of an FSC will normally attend the search and interview panels for chair appointments in that faculty. However, in the case of an allocated UASC member being unavailable for a particular chair search, the Vice-Chancellor may designate an alternative member of UASC or may determine that the Vice-Chancellor’s nominee on the interview panel will also serve on the search panel and will provide adequate external representation

Note - This is to ensure consistency of application of chair appointment policies across the University

18.  Members of the UASC serving on FSCs are encouraged to raise any matters regarding the deliberations of FSCs first with the FSC, then with the UASC

Definitions


The following definitions apply to this document:

Staff member refers to an individual employed by the University on a full or part time basis

University means the University of Auckland and includes all subsidiaries

Document management and control


Owner: Director, Human Resources

Content manager: Associate Director, HR Advisory

Approved by: Vice-Chancellor

Date approved: 26 November 2014

Review date: 1 March 2018