Doctoral Candidates - Changing Date of Registration Policy and Procedures


Doctoral applicants and candidates who wish to amend the date of registration of their doctoral degree


This document does not apply to candidates undertaking a Doctor of Education (EdD) or a Doctor of Clinical Psychology (DClinPsy) as their date of registration is fixed


To provide clarification of the circumstances in which a doctoral candidate’s date of registration may be amended


Supervised research which has already commenced

1.    Where a candidate has already started supervised research on their doctoral degree, the date of registration must not be backdated by more than six months


Transfer from a masters degree

2.    For a candidate transferring from a masters degree under Regulation 2a(iii) of the PhD Statute, the date of registration may be backdated, but the date must not be earlier than the date on which the coursework component of the masters degree was completed

3.    In the case of candidates transferring from an uncompleted masters degree that has no coursework component, the date of registration may be backdated to the date of first enrolment for the master thesis


Provisional review

4.    The provisional review, which precedes the candidate’s confirmation of registration, must review all aspects of the candidate’s registration including the date of registration



5.    When the candidate’s registration is confirmed, no further changes to the date of registration are permitted



1.    Doctoral applicants who are registered but not yet enrolled can have their registration date changed upon request by email from the student and supervisor to the School of Graduate Studies, provided it is no more than 12 months past their original intended start date

2.    Applicants who are 12 months past their original intended start date are normally required to reapply for entry into the doctoral programme

3.    Candidates who have already enrolled and not yet been confirmed and wish to change their registration date should complete a DOC6


The following definitions apply to this document:

Date of registration is the date on which the doctoral candidate’s registration takes effect, as approved by the Board of Graduate Studies (Regulation 4j PhD Statute). It is recorded on the candidate’s Registration Summary as the Start Date

Doctoral applicants are applicants to the doctoral programme who are not yet enrolled although they may already be registered

Doctoral candidates are candidates who are enrolled in a doctoral degree at the University

Provisional review refers to the formal report of the candidate’s progress that the candidate, supervisor/s and Head of Department are required to submit to the Board of Graduate Studies at the end of the provisional registration period (Regulation 5b PhD Statute)


Key relevant documents

Document management and control

Content manager: School of Graduate Studies

Owner: Dean of Graduate Studies

Approved by: Board of Graduate Studies

Date approved: 16 March 2015                 

Review date: March 2018