Doctoral Candidates - Transfer Guidelines


Application


  • Doctoral candidates who wish to transfer their enrolment from another university to the University of Auckland
  • Former University of Auckland doctoral candidates who did not complete their doctorates and who now wish to commence a new doctorate

Purpose


To provide guidelines for candidates transferring to the University and candidates who have had a previous doctoral registration at the University. These Guidelines support the Doctoral Candidates – Transfer Procedures

Guidelines


Candidates whose supervisor has been appointed to the University of Auckland

  • If the candidate is within the first year of their doctoral registration at the supervisor’s previous institution they may apply to transfer to the doctoral programme at the University of Auckland. For such applicants, consideration should be given to:
    • whether the research can be supported at the University of Auckland and whether appropriate facilities are available
    • any scholarship the candidate has, since no guarantee can be given that a candidate would be awarded a scholarship at the University of Auckland
    • whether an appropriate joint supervisor or appropriate co-supervisors or advisers are available to support the research
  • It may be more appropriate for the candidate to remain at the other university, in which case the transferring staff member may be appointed as an external adviser to that institution. For more advanced candidates, this is likely to be the most appropriate course of action

 

Candidates moving to Auckland who are not following their supervisor

  • Doctoral candidates registered at another university wishing to transfer to the University of Auckland will be considered on a case-by-case basis. The Board of Graduate Studies must be satisfied that:
    • appropriate supervision can be provided
    • research can be supported at the University of Auckland
  • Candidates who have completed more than one year of full-time study will not normally be considered. It may be more appropriate for the candidate to remain registered at their home university as an absent/distance candidate

 

Candidates who have been registered for a doctorate previously at the University of Auckland

  • In some circumstances (e.g. health-related issues) candidates may be given approval to reapply for entry into a doctorate programme even though their previous registration was terminated. In such cases the application would normally be for a new research topic
  • In such cases the new thesis topic may be related to the topic of the previous candidature, but work undertaken whilst previously registered may not be presented as part of the new thesis

 

Candidates whose doctoral registration at another university has been terminated

  • Before a candidate whose doctoral registration at another university was terminated can be considered for entry into the University of Auckland doctoral programme, the reasons for the termination of the previous candidature must be investigated with both the candidate and the terminating university
  • If the termination was a consequence of ill health, family relocation, or other circumstances beyond the control of the candidate, they may be considered for entry into the doctoral programme at the University of Auckland on a case-by-case basis
  • If the termination was as a consequence of poor performance on the part of the candidate, they would not normally be considered for admission into the doctoral programme at the University of Auckland

 

Candidates registered at the University of Auckland who are considering transfer to another university

  • Candidates who wish to transfer to another institution can terminate their registration at the University of Auckland at any time, but should note that acceptance at another institution is at the discretion of that institution
  • If the candidate’s supervisor is moving to an appointment at another university or the candidate is in their provisional year, registration elsewhere may be the most appropriate option in which case the candidate should apply to terminate their doctoral registration
  • When a candidate is transferring to another university, consideration should be given to any intellectual property interests the supervisor or the University of Auckland may have in the research already carried out
  • If a candidate has to move elsewhere in NZ or overseas for reasons other than the supervisor moving (e.g. family relocation), consideration should be given as to whether it is feasible for them to complete their doctorate at the University of Auckland. If the candidate is nearing completion it may be appropriate to continue registration at the University of Auckland. In such cases the candidate must apply to be absent from the University. Information on absences can be found at Doctoral Candidates – Periods of Absence Policy and Procedures (for absences of 1-12 months) and Doctoral Candidates - Off-Campus Registration Policy and Procedures (for absences longer than 1 year)

 

Masters transfers

  • A candidate enrolled for a masters degree at another university may not apply to convert an unfinished masters thesis into a doctoral thesis at the University of Auckland; the candidate must complete the masters degree and apply for admission in the usual way

 

Failed doctorates

  • A candidate who has failed a doctorate at any university will not normally be considered for entry into the doctoral programme at the University of Auckland

Definitions


The following definitions apply to these guidelines:

University means the University of Auckland and includes all subsidiaries

Document management and control


Owner: Dean of Graduate Studies

Content manager: School of Graduate Studies

Approved by: Dean of Graduate Studies

Date approved: June 2015

Review date: June 2018