Academic Misconduct in Online Exams (2021) Procedures


Determination of Conduct in Online Examinations for Semesters One and Two, and Quarters One to Four 2021

 

This section, in place of section 6(c) Student Academic Conduct Statute (2020) applies to cases of suspected offences of academic misconduct in online examinations conducted in Semesters One and Two, and Quarters One to Four 2021.

 

1.    On receipt of the report from the Examiner (where one has been requested) the Examinations Services Manager will notify the student of the suspected offence and request a response.
2.    The Examinations Services Manager will then review the documentation and decide whether or not an offence has been committed.
3.    Where there is insufficient evidence to determine that an offence has been committed, the Examinations Manager will warn the student in writing. This warning is recorded in the Register of Academic Misconduct.
4.    When there is sufficient evidence, or an admission, for the Examinations Manager to decide an offence has been committed, the Examinations Manager must:

i.    determine whether it is Category 1 academic misconduct in examinations or Category 2 academic misconduct in examinations, and

ii.    in the case of Category 1 academic misconduct in examinations only, decide on the appropriate penalty.

5.    Academic misconduct in examinations is determined to be Category 1 or Category 2 based on the severity of the offence. Category 2 offences are high severity; Category 1 offences are medium or low severity. Relevant factors for determining whether academic misconduct in examinations are Category 1 or Category 2 include, but are not limited to:

i.    Overall impact on the academic integrity of the work;

ii.    The legitimate interests of others;

iii.    The interests and reputation of the University;

iv.    Prior record of academic integrity breach or academic misconduct;

v.    Evidence the breach was the result of a deliberately dishonest act.

6.    The Examinations Manager may impose the following penalties in cases of Category 1 academic misconduct in examinations:

i.    Reduction of the mark for the examination, down to and including a mark of zero; or not marking the piece of work, thus giving it a mark of zero.

ii.    Reduction of the student’s final grade for the course by up to three grade steps.

iii.    An oral or written reprimand.

7.    Penalties imposed by the Examinations Manager for Category 1 academic misconduct in examinations may only be reviewed as specified in section 6A. The only grounds for review are that:

i.    There was a failure of the University’s process and/or,

ii.    The basis of the decision was manifestly at odds with the evidence

iii.    A student may request the Provost to refer the decision of the Examinations Manager on Category 1 academic misconduct in examinations and/or penalty imposed to Discipline Committee for review.  Any review request must be notified in writing to the University Registrar within 20 working days of the decision or penalty being notified to the student. The decision of Discipline Committee in these cases is final.

iv.    If the Examinations Manager determines the offence to be Category 2 academic misconduct in examinations, the case must be referred to the Provost with a recommendation for forwarding to Discipline Committee.

v.    The Provost reviews the documentation to determine whether the case, supported by evidence or an admission, meets the standard for academic misconduct and referral to Discipline Committee as Category 2 academic misconduct in examinations.  If not, the case is referred back to the Examinations Manager who either issues a written warning to the student as set out in 6A(b) or resolves the case as Category 1 academic misconduct in examinations. 

vi.    If academic misconduct is confirmed, the case is recorded in the Register of Academic Misconduct.

Notes:

•    The Register of Academic Misconduct or faculty record may be consulted by the Examinations Manager for any prior record of academic integrity breach or academic misconduct to assist in the determination of the category of the offence or the determination of the appropriate penalty.
•    Where the penalties available for the Examinations Manager to impose for Category 1 academic misconduct in examinations are not sufficient to adequately penalize a student for their misconduct, the misconduct should be classified as Category 2 academic misconduct in examinations.



Document management and control


Owner: Provost

Content manager: Examination Services Manager

Approver: Vice-Chancellor

Approved: 19 April 2021

Due for review: 31 December 2021