Senate Elections Standing Orders Sub-Professorial and Professorial Members of Senate


Introduction


Standing order No. 40 deals with the election by members of the sub-professorial staff to positions which may be held by those staff members on University Senate committees.

Elections for sub-professorial members of Senate are conducted under the two Senate elections (Lecturers’ Representatives At-large and of Faculties) voting statutes

Standing order No. 40A deals with the election by members of the professoriate to professorial positions on Senate committees.

Standing order No. 40B deals with procedural matters common to both types of election and the University Honours Committee elections for two members of Senate.

Contents


  • Elections by members of the sub-professorial staff
  • Elections by members of the professoriate

Statute


Elections by members of the sub-professorial staff

Standing order no. 40

1. The provisions of this standing order will apply to the positions on a committee of the Senate which according to the terms of reference of that committee are to be held by members of the sub-professorial staff

2. Elections for sub-professorial membership of committees of Senate  will be held at a time in the second semester of the academic year determined by the Returning Officer

3. Notice of election will be given in accordance with the Electronic Voting Statute

4. Elections will be carried out in accordance with the Electronic Voting Statute subject to Standing order 40B provided however that where no, or insufficient nominations are received, then the Returning Officer will declare the position/s to be casual vacancy/ies which will be filled in the same manner as Standing order 40B(5)

Elections by members of the professoriate

Standing order no. 40a

1.The provisions of this standing order apply to the positions on a committee of the Senate which according to the terms of reference of that committee are to be elected by the professoriate.

Criteria

2. All professors are entitled to nominate professorial candidates for positions on committees which are the subject of this standing order

3. All professors are entitled to vote for candidates in elections under this standing order

4. The candidates for election for committees under this standing order are those persons who, according to the terms of reference of the committee, are eligible for election by the professors

5. Notice of election  will be given in accordance with the Electronic Voting Statute

6. Elections  will be carried out in accordance with the Electronic Voting Statutes provided however that where no, or insufficient nominations are received, then the Returning Officer  will declare the position/s to be casual vacancy/ies which will be filled in the same manner as in Standing order 40B(5)

Standing order no. 40b

1. The provisions of this Standing order apply to elections held under both the preceding standing orders and voting statutes, and  will apply to elections of two members of Senate to the University Honours Committee

Criteria

2. All members of Senate will be entitled to nominate a candidate, be a candidate, and vote in elections for membership of the University Honours Committee

3. The Registrar will be the Returning Officer for the purposes of conducting elections which will be conducted under the Electronic Voting Statute

4. Except in the case of casual vacancies, and except where other provision is made, the term of office of every person elected under Standing order No. 40 or 40A will begin on the first February next following his/her election

5. Where a casual vacancy arises from resignation or loss of qualification of a member of a Senate committee that committee will submit to Senate a nomination to fill the vacancy

6. Where a member of a Senate committee will be absent from meetings for a period of more than three months, a casual vacancy for the period of his/her absence will be deemed to have arisen. It will be filled in the same manner as a casual vacancy provided for in clause (5) of this standing order

7. When a sub-professorial member of Senate is appointed head of department, acting head of department, dean or acting dean for a period of more than three months, then he/she will vacate his/her sub-professorial seat on Senate: the casual vacancy will be filled by an election under either voting statute as the case may require

8. Where a casual vacancy arises from death, resignation, or loss of qualification, of a Senate representative on a Council committee (University Honours) the Education Committee will submit to Senate a nomination to fill the vacancy

9. Where a Senate member of a Council committee will be absent for a period of more than three months, a casual vacancy for the period of his/her absence will be deemed to have arisen. It will be filled in the same manner as a casual vacancy provided for in clause (7) of this standing order

Definitions


The following definitions apply to this policy:

Candidate means someone who is nominated in accordance with the provisions of these Standing orders and the Voting Statutes

Election means an election conducted in accordance with the provisions of this statute

Electronic Voting Statute means the University of Auckland Electronic Voting Statute 2010

Lecturer includes all persons employed as an associate dean, associate professor, senior lecturer, lecturer, senior tutor, tutor, professional teaching fellow, senior research fellow or research fellow who have been continuously employed as such for a minimum of 12 months, but excluding adjunct staff, as at the date of any relevant election; a lecturer is an elector for the purposes of the University of Auckland Electronic Voting Statute

Member of the professoriate will mean a professor as that term is defined in the University of Auckland Act 1961

Senate means the Senate of the University

Sub professorial will have the same meaning as lecturer as that term is defined in section 2 of the University of Auckland Act 1961 and is repeated in the voting statutes

University means the University of Auckland and includes all subsidiaries

Key relevant documents


Document management and control


Content manager: Office of the Registrar

Owned by: Registrar

Approved by: Senate & Council

Date approved:  June 2010

Review Date: March 2013