Check-IN service for campus access: Health and safety requirements, and privacy information

Thursday 14 May 2020

Health & safety requirements

When you use the Check-IN service, you will be asked to confirm and agree that you meet the following Covid-19 health and safety requirements for campus access:

  • I do not currently have symptoms of fever, shortness of breath, sore throat or a cough
  • I have not been in contact with a known positive Covid-19 case within the last 2 weeks
  • I have not been in contact with someone who has returned from overseas in the last 2 weeks.
If you cannot meet these requirements, you must not enter the campus.

Further information about the symptoms, treatment and spread of Covid-19 is available on the Ministry of Health website.

Privacy information

What information about me is the University collecting through Check-IN?

Check-IN records your identity, the locations you’ve checked into, and the time of day that you checked into those locations.

Why is the University collecting this information?

The University is collecting this information to ensure that public health officials can conduct contact tracing in relation to confirmed or suspected Covid-19 cases, and to facilitate that contact tracing.

Who will this information be disclosed to and how will it be used?

In the event of a confirmed or suspected Covid-19 case, relevant information will be provided as necessary to the Auckland Regional Public Health Service and the Ministry of Health to conduct or facilitate contact tracing.

The University may also use aggregate campus Check-IN information – in a form that does not identify any person – together with other information collected about the numbers of people attending campus to assess the level of overall compliance with the requirement to check in when they access campus.

How long will the University keep the information?

The University will keep the information only for as long as needed for contact tracing purposes. WorkSafe’s advice is that this information does not need to be kept for longer than two months. All personal information will be securely and permanently destroyed after it is no longer needed. Aggregate information derived from campus Check-IN information – held in a form that does not identify any person - concerning the level of overall compliance with check-in requirements may be kept for longer where the University needs this information to evaluate the performance of its health and safety measures, make decisions about how to protect all members of the University community, and engage with government agencies about these measures.

How will the information be stored?

The University of Auckland has an obligation to securely store the personal information it collects and creates. Under the University's Privacy Policy, personal information is only accessible to authorised staff and is protected by appropriate security measures. Those security measures include limits on access to secured and encrypted electronic databases where personal information is stored.

Information collected by the Check-IN service will be held by University for no longer than two months. After this time, it will be deleted.

The University's Privacy Policy and related procedures and guidelines are available under the Policy Hub.