Advertising on Volunteer Hub

Volunteer Hub enables not-for-profit community organisations, University clubs and societies, and faculties and departments to advertise volunteer opportunities.

About Volunteer Hub

You can use Volunteer Hub to promote opportunities to current students and staff who have exclusive password-secure access to a system encompassing a range of positions including paid work, internships and volunteering.

We screen all organisations and advertised positions to ensure that they comply with the Volunteering New Zealand’s code of practice.

Code of Practice for Volunteer-Involving Organisations

To promote excellence in service and maximise the quality of volunteers’ experience, this organisation will:

  • Empower our volunteers to meet their own and the organisation’s needs.
  • Offer volunteers work opportunities appropriate to their skills, experience and aspirations.
  • Provide volunteers with clear duty statements and orientation to their work and the organisation.
  • Offer training and support for volunteers to achieve personal and work goals.
  • Implement procedures to safeguard volunteer safety and well being.
  • Offer re-imbursement to cover out-of-pocket expenses.
  • Recognise volunteers as valued team members with opportunities to participate in relevant organisation decisions.
  • Provide mechanisms to acknowledge contributions made by volunteers.

Who can advertise on Volunteer Hub?

  • Not-for-profit organisations registered with the Department of Internal Affairs Charities Register (formerly the Charities Commission)
  • University of Auckland faculties and service divisions
  • Officially-recognised University of Auckland clubs and associations

How to advertise on Volunteer Hub

Step 1: Registration

Posting is simple and takes a couple of minutes to complete. Simply enter your details on the volunteer work for University of Auckland students form. Then agree to our terms and conditions.

Step 2: Approval

Once we receive your form you will receive an email confirming your volunteering role has been listed alongside other work experiences and internships.

What we ask of you

Our aim is to work in partnership with local community organisations to help to develop your work with our volunteers.

In order to do this we ask that you:

  • Comply with the Volunteering New Zealand’s code of practice
  • Utilise volunteers to supplement, extend or reinforce services, not take the place of paid staff or fill positions for which funding is available
  • Ensure volunteers are suitable for the role and arrange any necessary screening checks
  • Accept that the volunteer is under the agency’s control and therefore the statutory duty of care and consequent liabilities rest with the agency
  • Provide a quality placement
  • Do not promote volunteering opportunities which regularly exceed 15 hours per week
  • Have in place reasonable volunteer engagement policies and documentation, including volunteer job descriptions, risk assessments, training, supervision and support as appropriate; and that these may be sighted at the request of Volunteer Hub

Once you’ve advertised volunteering opportunities, we ask that you:

  • Inform us of how many volunteers were recruited through Volunteer Hub
  • Verify and sign a ‘time and competency log’ for those volunteers undertaking the Leadership and Service Award
  • Respond to requests for feedback in order for us to improve our service to both agencies and prospective volunteers
  • Keep us informed of any major changes in your organisation

How to decide if a position should be voluntary

Here are some factors that you should consider when listing a voluntary position with Volunteer Hub.

Factors which tend to make the involvement of volunteers appropriate:

  • Where the job has not been performed by a paid worker within the last six months
  • Where the job will not require more than 15 hours per week
  • Where new areas of work are being explored and volunteers may pave the way for the creation of new jobs
  • Where there is an agreement within the organisation about the nature and purpose of the volunteer involvement, including the principle of entitling volunteer staff to the same employment practices and benefits as paid staff
  • Where paid staff acknowledge the value of volunteers' contributions and adequate resources are made available to support, supervise and train the volunteers
  • Where there is an opportunity for the volunteer to benefit from the work by achieving personal goals
  • Where a task can be carried out better by a volunteer than by a paid staff person. This might include one-to-one befriending, advocacy, or mentoring
  • Where a distinct area of work can be identified for which the volunteer can take responsibility and which complements or extends the work of paid staff

Factors which tend to make the involvement of volunteers inappropriate:

  • Where the volunteer receives remuneration implying low-wage status rather than voluntary work
  • Where the work will typically require more than 15 hours per week
  • Where the work is normally considered to be the responsibility of a statutory service, for example teaching
  • Where the volunteer would be undertaking work which is the subject of an industrial dispute
  • Where the volunteer would be performing tasks carried out by paid staff in the past 6 months or where their involvement would reduce the likelihood of employment of paid staff
  • Where the involvement of volunteers would jeopardise the wage or employment conditions of paid staff
  • Where there is a disagreement within the organisation about the nature and purpose of volunteer involvement
  • Where there are insufficient resources to provide proper support, supervision, training and workspace for volunteers
  • Where there is no money available to pay volunteers out-of-pocket expenses or provide appropriate insurance cover
  • Where the work offers no rewards to the volunteer, e.g. work is too demanding, tedious, dirty and unpleasant and the volunteer does not have an opportunity to achieve personal goals
  • Where unacceptable risks to health and safety are involved, e.g. physically dangerous work, potentially violent work etc

Adapted from Volunteering NZ August 2012