Rainbow news

Inclusion of Trans and Gender Diverse Students and Staff in Sport and Recreation Guidelines

Important information for those travelling on University business

The University is making changes to its Identity and Access Management systems to include a third gender option – gender diverse. This option recognises people who do not identify as exclusively female or male, whose gender identity and/or gender expression is outside the female/male binary categories.

This is in line with international good practice and reflects a human rights-based approach to data and information collection.

This change will, however, have an impact on travel bookings. Orbit is the University’s contracted travel management company, and its system currently does not recognise gender diverse as an option. As such, travellers identifying as gender diverse in University systems will not have their details automatically mapped into the Orbit system.

We are working with Orbit on this. However, it is important to note that this is not an Orbit limitation but rather a global travel industry constraint.

In the meantime, please note the interim process outlined below:

For the purpose of travel all staff and students must have a gender value selected for their Orbit profile. Gender is a field that is required by some (not all) airlines for security purposes. At present the only genders available are male or female. 


  • If you are required to travel for the University please ensure your profile, gender and title has been updated to match your passport, to ensure your travel request can be processed.
  • If you do not wish/are unable to update your profile so your gender (or lack thereof) in University systems does not match your passport, or you are travelling on a diverse passport, please contact Orbit directly to arrange your travel.

Please contact Fiona Moffat, in the University’s Procurement team, if you have further queries on this.