Rainbow news

Inclusion of Trans and Gender Diverse Students and Staff in Sport and Recreation Guidelines

Important information for those travelling on University business

The University is making changes to its Identity and Access Management systems to include a third gender option – gender diverse. This option recognises people who do not identify as exclusively female or male, whose gender identity and/or gender expression is outside the female/male binary categories.

This is in line with international good practice and reflects a human rights-based approach to data and information collection.

This change will, however, have an impact on travel bookings. Orbit is the University’s contracted travel management company, and its system currently does not recognise gender diverse as an option. As such, travellers identifying as gender diverse in University systems will not have their details automatically mapped into the Orbit system.

We are working with Orbit on this. However, it is important to note that this is not an Orbit limitation but rather a global travel industry constraint.

In the meantime, please note the interim process outlined below:

For the purpose of travel all staff and students must have a gender value selected for their Orbit profile. Gender is a field that is required by some (not all) airlines for security purposes. At present the only genders available are male or female. 


Please contact Fiona Moffat, in the University’s Procurement team, if you have further queries on this.

Enhanced systems enable University to collect information about Rainbow and refugee-background students and staff

As part of the University’s commitment to members of our community who are Māori and/or from equity groups, our systems have been enhanced, to allow us to gather information on students and staff who identify as:

  • lesbian, gay, bisexual, transgender, queer or intersex, (LGBTQITakatāpui+)
  • refugee-background.

This will greatly increase our capability to support staff and students from all of the University’s equity groups.

Being able to gather details about whether students or staff identify as Māori or from an equity group helps us to understand the diversity of our communities, and to determine the supports and services we need to provide. It also allows us to monitor the effectiveness of our projects and policies in providing a safe, inclusive and equitable study and work environment.

Students and staff can provide this information when they first register with the University (using the Enterprise Person Registry). They can also do this retrospectively by updating their personal information (update personal information here). Disclosure is voluntary, but more than 600 people have already done so.

The University values the privacy of every individual’s personal information and is committed to the protection of personal information.

Read about privacy at the University

We welcome your feedback. Please contact Terry O’Neill, Director Student Equity: t.oneill@auckland.ac.nz

Other resources
Read the University’s Equity policies and guidelines
Learn about the University and the Treaty of Waitangi |Te Tiriti o Waitangi