Guide to Lecture Release Exemptions Process for Staff

Some courses may not be appropriate for automatic lecture release. Here's how to apply for an exemption.

What does an exemption mean?

A lecture release exemption applies to the release of the recording, not the process of recording.  Where an exemption is applied all classes will be recorded, but those recordings will not be published (i.e. available to students) unless they are manually released by teaching staff or coordinators. 

What are grounds for lecture release exemption?

A course may be exempted from the requirement to publish lecture recordings where:

  • the primary mode of delivery in the course is not conducive to capture and release of the recordings, and provides limited pedagogical benefits for students 

Note - this could include, but is not limited to: seminars, studio-based courses, performance courses, team-based learning, and language courses

OR

  • the release of lecture recordings leads to increased risk of copyright infringement and other options to manage the risk are impractical

OR

  • lectures in a course contain personal information or use case studies which, if released, may infringe privacy or confidentiality, and other options to manage these concerns are impractical.

How do staff apply for an exemption from automatic lecture release?

Exemption applications are made by the Course Director or Course Coordinator via e-form to the Dean or delegate and where approved are applied at the level of the course.

AS-67 Lecture Release - application for exemption (academic staff only)

How do staff apply for an exemption?

Staff who wish to apply for a course-level exemption for lecture release must first consult with the Course Director.  In many cases, management of recordings can be better handled on an individual lecture basis, rather than a full semester or quarter long exemption.  

The Course Director or Course Coordinator will need to fill in the online AS-67 Lecture Release - application for exemption, and provide a written rationale for a course-level exemption.  The application will be reviewed by the Dean or delegate and the applicant will receive one of three responses:

Approved

Declined

Rework - indicates that the approver wishes to see further information about the request for exemption

See flowchart below for exemption application process.  

When do staff apply for an exemption?

Staff wishing to have courses considered for lecture release exemption must apply four weeks prior to the start date of the semester or three weeks prior to the start date of the quarter.

Lecture release exemption application deadlines 2020

Semester 1 2020: Monday, 3 February 2020

Quarter 2 2020: Wednesday, 18 March 2020

Quarter 3 2020: Monday, 8 June 2020

Semester 2 2020: Monday, 22 June 2020

Quarter 4 2020: Monday 31 August 2020

Summer School 2021: Wednesday 9 December 2020

What if my course is not on the drop-down menu in the exemption application?

Most courses will be in the drop-down menu on the exemption application.  However, some may not appear.

If yours is not there, you can manually enter the course code, Course Director and contact details. 

Who approves the exemptions in each faculty?

In most faculties, the Dean has delegated the authority to approve lecture release exemptions to the Associate Dean (Learning and Teaching).  

Faculty Delegated Approver
Arts

Lindsay Diggelmann

l.diggelmann@auckland.ac.nz

Business and Economics

Susan Laurenson

s.laurenson@auckland.ac.nz

Creative Arts and Industries

Fiona Jack

f.jack@auckland.ac.nz

Education and Social Work

Gail Ledger

g.ledger@auckland.ac.nz

Engineering

Peter Bier

p.bier@auckland.ac.nz

Law

Marcus Roberts

m.roberts@auckland.ac.nz

Medical and Health Sciences

Bridget Kool

b.kool@auckland.ac.nz

Science

Andrew Luxton-Reilly

a.luxton-reilly@auckland.ac.nz

Is there an appeals process if the exemption is declined?

If an application for Lecture Release exemption has been declined by the Dean or delegate, an appeal of the decision can be made to the Deputy Vice Chancellor (Academic) through the Academic Quality Office on quality@auckland.ac.nz