While on exchange

Here are some things to consider while you're on exchange.

Academic matters

If you're not able to get into the courses that you had approved by your faculty before you left for exchange, the first step is to find out why.

  • If the reason is to do with your academic background or the number of students in the class, try out your negotiation skills and "talk" your way into the class. Take in a recent academic transcript and your Auckland course outlines to show that you have taken the equivalent prerequisites.
  • If the course is no longer being offered or you cannot get into the class, contact your department/faculty immediately with a list of the new courses and the course descriptions for faculty approval.

Seeking faculty approval for new courses once on exchange

  • Collect as much information about the new course as possible, including contact hours, methods of assessment, a description of the topics covered and, importantly, credit point value.
  • Email the course name, department and information to your faculty student centre.
  • Make sure you keep a copy of all your correspondence with your department/faculty regarding course approvals.
  • Make sure to send a copy via email of the new course approval to aucklandabroad@auckland.ac.nz
  • Please also be aware that failure on your part to be organised and ask for course approval in a timely fashion does not mean the faculty must respond to your demands instantly at the expense of their other work. Keep in mind that course approval is a long process and make sure you are seeking approval as soon as possible.

Transcripts

Please check on your host university's website if you have to request your official transcript and request that it be sent to Auckland Abroad.

Changing the length of your exchange

Cutting short your exchange

If personal circumstances cause you to cut short your exchange in the middle of a term/semester, please email aucklandabroad@auckland.ac.nz immediately. We may be able to negotiate alternative arrangements for you regarding things like assessment. It’s also very important that you notify your host institution.

Extending your exchange

You've applied for one semester and now you want to stay for two.

  • Two semesters is the maximum transferable credit to an Auckland degree for exchange
  • Check with immigration services in your host country that you can extend your visa and the procedure, costs and time frame for doing this.
  • Email Auckland Abroad to request an extension. Auckland Abroad will then liaise with your faculty and host university to request permission to extend. Email aucklandabroad@auckland.ac.nz
  • You will need to get approval for the courses you plan to take for your second semester

There are deadlines for these procedures and you will need to check that your application can be arranged in time or that an extension can be granted to allow the processes to be completed.

Shortening your exchange

If you wish to reduce your exchange from a year (two semesters) to one semester, you must email aucklandabroad@auckland.ac.nz as soon as possible. Once acknowledged, confirm this change with your faculty(s). It is also important to notify your host institution directly of your decision. A reduction in your exchange length may have implications for your credit transfer if any overseas subjects are year-long or assessed overseas after you plan to return.