Excel Pivot Tables

Learn to create a pivot table to summarise data and streamline the process of formatting and displaying the results.

Pivot Tables are the single most powerful tool in Excel to create effective summaries quickly and easily in areas like financial reporting, organisational data and data analysis. When coupled with interactive features such as Slicers, you can make this information dynamically useful to others.

There will be an opportunity to apply these skills to your own data at the end of the course.

Key content

  • Create PivotTables or Pivot Charts from lists or tables
  • Understand how Pivot Tables refresh
  • Use functions other than SUM to analyse your data
  • Refine presentation with cell formats, table styles and conditional formatting
  • Group numbers, dates and even text labels to streamline the table
  • Use filtering effectively to display only the data you want including Slicers
  • An opportunity to bring your own data and work on creating Pivot Tables


  • Learn to create a PivotTable to summarise data the way you want it
  • Streamline the process of formatting and displaying the results
  • Apply these skills to your own data – or work on self-paced examples


Excel Essentials

Alternatively, please access the following Online learning courses in Career Tools to ensure you meet the minimum competency requirements for this workshop:

  • Microsoft Excel 2016 Essentials: Creating, Editing, and Saving Workbooks
  • Microsoft Excel 2016 Essentials: Formatting Data
  • Microsoft Excel 2016 Essentials: Charts, Tables, and Images
  • Microsoft Excel 2016 Essentials: Formulas and Functions

In addition, you may like to complete the following recommended online courses:

  • Micorosft Office 2016 Intermediate Excel: Pivot Tables and Advanced Charts

Suitable for

This is an intermediate level workshop suitable for those who have completed the Excel Essentials course, prescribed online learning courses or who are competent with the prerequisites topics covered. Before registering for this workshop, it is your responsibility to ensure that you are competent with all the prerequisite topics.


PC and Mac computers are available on a first-come, first-served basis. Please be aware that Pivot Charts are not available for Mac. If you require a Mac, please contact us so that we can make the necessary arrangements. Excel 2016 is used. Also suitable for 2013 users.


Free for University of Auckland and UniServices staff


If you are University of Auckland staff, please visit Career Tools to view workshop availability and register on a session.

For all others, please see our Registration page for more information.

Please be aware that a Cancellation policy applies to these workshop sessions. 

Dates, times and venues for scheduled workshops 2019

Monday 18 March 2019, 1-4pm
Room 305, Level 3, 49 Symonds Street, Auckland

Wednesday 3 April 2019, 9am-12pm
Room 305, Level 3, 49 Symonds Street, Auckland

Tuesday 16 April 2019, 1-4pm
Room 305, Level 3, 49 Symonds Street, Auckland

Wednesday 15 May 2019, 9am-12pm
Room 305, Level 3, 49 Symonds Street, Auckland

Thursday 20 June 2019, 1-4pm
Room 305, Level 3, 49 Symonds Street, Auckland

Other resources

  • Excel SME Clinics - held regularly to provide you with access to the skills and expertise of our Excel Subject Matter Experts. SME Clinics give you the opportunity to ask questions, request guidance or assistance in solving a particular problem.
  • Online Learning - access online learning from anywhere at anytime in Career Tools.
  • Online Learning Place - register for a space in our Online Learning Place to complete your online learning without distractions, in your own time and at your own pace.