Doctoral Candidates - Resources and Support Guidelines


Doctoral candidates who are based on-campus.


To outline the resources which the University aims to make available to on-campus doctoral candidates for a period of up to 4 years.


The University enrols doctoral candidates on the basis that adequate research resources and facilities can be provided to ensure that candidates can complete their studies within the expected time frame.


  • PReSS accounts
  • Libraries and Learning Services
  • Academic Unit support
  • Monitoring


PReSS accounts

Libraries and Learning services

  • The University Libraries and Learning Services supports doctoral candidates with a full range of library services including:
    • access to Library resources on the same basis as academic staff
    • advice on research resources and all Library-related matters
    • access to other non-University collections via the inter-library loan and document delivery service

Academic unit support

  • The academic unit in which candidates are registered is charged with providing the appropriate resources and facilities for the particular candidate and their project
  • These include:
    • access to an appropriately equipped working space/desk, including a computer loaded with appropriate software for their research and access to IT support. Wherever possible these should be personally allocated, at least to full-time, in-time candidates
    • access to e-mail and appropriate internet communications
    • access to a printer
    • an allowance towards copying. Candidates should be informed of extra charges or any change in rate of charges made by the the academic unit, institute, faculty or University prior to the change being made
    • access to a telephone
    • a mail box/pigeon hole specifically for graduate candidates
    • after-hours access to the workspace and related facilities, consistent with the Access to University Facilities Policy
    • access to communal meeting space, including tea and coffee making facilities
  • and, in the case of laboratory and experimental subjects:
    • adequate bench space
    • routine/basic consumables needed for the research
    • technical support and supervision for the use and maintenance of instrumentation
  • and, in the case of creative practice subjects:
    • access to adequate studio space needed for the research


  • The availability and quality of facilities and resources for doctoral students is monitored on an ongoing basis in the doctoral exit survey to ensure that appropriate resources are provided.


The following definitions apply to this document:

Academic unit includes faculties, schools, departments and institutes in which the candidate is registered. This information is recorded on the candidate’s registration summary next to department/school.

Doctoral candidate refers to a student enrolled in a doctoral degree at the University.

Doctoral exit survey is the survey doctoral candidates are asked to complete at the time of first submission of their thesis to the School of Graduate Studies.

Expected time frame refers to the expected three-year period in which a full-time candidate will normally submit their doctoral thesis. The time is pro-rated for part-time candidates i.e. is six years. The maximum timeframe for PhD thesis submissions is four years full-time and eight years part-time.

On-campus doctoral candidates refers to candidates who are predominantly based at the University as opposed to those candidates who have been granted long-term or permanent off-campus registration.

University means the University of Auckland and includes all subsidiaries.

Key relevant documents

Document management and control

Owner: Dean of Graduate Studies
Content manager: School of Graduate Studies
Approved by: Dean of Graduate Studies
Date approved: September 2018
Review date: September 2021