Lecture Capture at the University of Auckland

From 22 July 2019 most lectures given in lecture theatre recording-enabled rooms will be recorded and released to students.

Lectures captured will be released no more than 72 hours following the lecture (excluding weekends). Course information will clearly state for students where lectures will be released.  As not all courses are suitable for lecture recordings, some courses may apply for exemption.  

Lecture Capture and Release Policy and Procedures

What do I need to do?

Staff members teaching in a recording-enabled room who want their lectures captured and released to students, from Semester 2, 2019 (22 July 2019) do not have to do anything and lectures will be released to enrolled students 72 hours following the lecture. 

Automatic lecture capture and release for Quarter 3 courses will also begin on 22 July 2019.  

Staff might like to review the timeframe and release the recording earlier than 72 hours - go down to 'How do staff manage recordings within Canvas' to access instructions.

How do students access captured and released lectures?

Students may access lectures that have been captured and released for the courses they are enrolled in via the 'Recordings' tab in Canvas.  Released lectures may be streamed or downloaded.

What is captured in lecture recordings?

Lecture recordings capture:

  • The lecturer's voice (if they are using a microphone)
  • Whatever is being displayed via the nominated projector in the lecture theatre (eg PowerPoint presentation, document camera item, etc)
  • DVD or CD presentations (video and audio)

See Guidelines to the use of electronic lecterns

If you require more than just a screen recording, and would prefer to have your class or event filmed, you may be interested in the services offered by University Media Productions.

Which lecture theatres are recording-enabled?

How do staff manage recordings within Canvas?

For detailed instructions about using the Recordings Tool in the Canvas environment, including renaming recordings, editing recordings, releasing earlier than the standard 72 hours, and other topics, staff can see the Canvas Course.  

Click here to go directly to instructions on Using the Recording Editor.

For a quick guide to the Canvas recordings tool and a 'how to' video on managing captured lectures in Canvas go the Canvas Resources page.

What about copyright?

Staff can use the pause function on the lectern while lecturing or can edit the lecture prior to releasing it in order to manage copyright obligations. It is important to note that just because everything can be recorded, this does not mean everything should show up in the final version of the recordings. 

Students have a responsibility to use lecture recordings appropriately. Students must not make a further copy, sell, alter or further reproduce or further distribute released lectures.  

To understand copyright obligations for staff and students, see Copyright at Auckland

If you are still unsure, please contact Melanie Johnson, the Copyright officer at the University, at mf.johnson@auckland.ac.nz or extension 88541.

How are staff notified when a recording is ready to edit?

Following the completion of a lecture, the recording takes a short time to process.  Staff will be sent an email when the recording is available to edit/review.   

If this email should be sent to another staff member, or a staff member would like to be removed from the email list, please contact the Staff Service Centre.

When will recordings be made available to students, and for how long?

Lectures captured will be available to students a maximum of 72 hours after the session, excluding weekends.  Teachers may elect to release recordings earlier.  The 72 hours allows for editing of recordings as required.

All lectures captured will be stored by the University until the end of the next corresponding teaching term following delivery of the course.

Can staff apply for an exemption from lecture release?

Some courses may not be appropriate for automatic lecture release, in which case staff may wish to apply for an exemption.  The process is detailed on the webpage Guide to Lecture Release Exemption for Staff

Will every teaching session be recorded?

This service is available in many, but not all University rooms.  All rooms which accommodate large classes are equipped for lecture capture.

University policy is to release all lectures captured. (This will be managed in the University computer system by the automatic release of courses with a Primary Graded Component of 'LEC'.)  Any release of tutorials, workshops or seminar sessions is determined by teaching staff, according to University policy.

Some courses are not suitable for recording.  Where a course has been exempted from lecture capture, this will be made clear to students in course information.

Using lecture capture to support learning and teaching

Students

If used with regular attendance at teaching sessions, released lectures can be a powerful learning and teaching tool.  Viewing of released lectures can enrich a student's active participation in a course and attendance at lectures.

Students may use the released lecture to:

  • Revise for exams
  • Revisit complex ideas and concepts
  • Slow down or speed up the recording, or pause and replay it, to work at their own pace
  • Pick up on things missed in class
  • Expand or clarify course notes after the lecture
  • Check what was said before approaching the lecturer for clarification of issues, ideas or misunderstandings.

It is not good practice to 'binge watch' lectures to catch up on learning.  Released lectures are a learning resource like the other resources provided in courses (course books, powerpoint, etc).  They will not replace all of the aspects of learning in a course, so should not be used in this way.

Staff

Best practice for staff includes:

  • talking with students about how best to use recordings as a supplemental study tool, including the methods above
  • using the computer mouse as a pointer rather than a laser pointer as laser pointers are not visible in the recorded version
  • stepping away from the microphone when holding individual discussions with a student or students
  • using Canvas analytics to understand students' lecture viewing patterns

What are my responsibilities as a student?

Students have a responsibility to: 

  • Utilise released lectures appropriately as a supplemental learning resource and for personal study only.
  • Understand that released lectures are not provided as a substitute for regular lecture attendance.
  • Understand and comply with copyright, privacy and intellectual property provisions and respect prohibitions against further distribution of released lectures.
  • Be aware that technical difficulties sometimes occur that may prohibit or delay the release of captured lectures.

REMEMBER: Students must not make a further copy, sell, alter or further reproduce or further distribute released lectures.  Penalties for infringing these rules are set out in the University's Copyright Materials Policy.

Problems with captured or released lectures

If students have an issue accessing a released lecture file through Canvas, or the file has no sound or picture, contact the Student Service Centre.

For staff issues with captured or released lectures, contact the Staff Service Centre.  

Special event/ad-hoc lecture theatre recording

If you are holding an event in any of the recording-enabled rooms, you may request to have it recorded automatically, or you can use the manual interface to start and stop recordings.

When booking a lecture theatre for an event, please make sure to select 'Lecture Recording' from the room characteristics, and request to have the event recorded through the Staff Service Centre with enough lead time.

Ad-hoc recordings do not automatically appear in the Canvas environment.  Click here for details about how to add an ad-hoc recording into a Canvas course.

If you are signing up to have an ad-hoc event recorded, any guests of the University are required to sign a consent form.  See the Resources page.

If you would like your event to be videoed by University Media Productions, please visit the special event recording page.