Open Access Policy

Application

The policy applies to all researchers at Waipapa Taumata Rau - The University of Auckland (the University) both staff members and students.

Purpose

To provide direction with regard to publication of research outputs using Open Access channels.

Introduction

The University supports the freedom of academics (staff and students) to choose the best publication venue for their research outputs and acknowledges the visibility, potential for rapid dissemination, and research impact of Open Access.

In keeping with this commitment, the University aims to promote consistency of practice across the University, align the University with international best practice, embed Te Tiriti o Waitangi principles, and ensure alignment with the vision and values of Taumata Teitei.

The University acknowledges that there will be research outputs that require immediate Open Access publication to realise their full impact in fast moving and competitive fields.

Uploading to the University repository– ResearchSpace - provides access to the benefits of publisher Green Open Access policies (also known as self-archiving), including wider research dissemination.

Policy

1.  All Accepted Manuscripts (AM) must be uploaded to ResearchSpace – via Te Waka Huia Rangahau | Research Outputs.
Note - Publisher policies may incur a time embargo before full-text access is permitted but do not restrain the discoverability of the item’s metadata on common search engines.

2.  All final accepted theses must be uploaded to ResearchSpace.
Note - A time embargo may be requested before full-text access is permitted.

3.  Copyright of uploaded manuscripts is not transferred to the University. Individual researchers grant permission to make available their scholarly outputs on ResearchSpace, while continuing to exercise their copyright rights.

4.  The University will provide training and support to the research community on best practice and how to operationalise the principles of Māori Data Sovereignty in relation to Open Access.

5.  The University encourages research outputs to be made reusable through an appropriate Open License such as Creative Commons Licensing.

6.  The University encourages the use of Open Access Publishing Agreements available to University of Auckland researchers, to publish work without incurring article processing charges (APCs).

7. The University encourages the inclusion, whenever possible, of Open Access fees or APCs when seeking research funding in order to enable the benefits of Gold Open Access via chosen journals that are not included in the Open Access Publishing Agreements.

Definitions

Accepted manuscript: the version of the article accepted for publication including all changes made as a result of the peer review process before the publisher typesets the document.
Copyright: The term “copyright” refers to a monopoly right granted to a person who creates an original work such as a literary work, artwork, musical work, film, or sound recording. More information on copyright can be found here.
Gold Open Access: Articles are made Open Access immediately upon publication. Some Open Access journals require payment of an Article Processing Charge (APC) when the article is accepted for publication following peer review.
Green Open Access: Open Access through self-archived versions in repositories or on author websites. Publisher policies around the article version, where it is uploaded to, and embargo periods, need to be followed. These policies are collected in the Sherpa Services Romeo database.
Open Access is a set of principles and practices through which academic research outputs are made available publicly through online distribution, either via an open access journal, open access book, or inclusion in an institutional or disciplinary repository.
Open Access Fund: to be added when finalised.
Open licence: a set of conditions applied to an original work that grant permission for anyone to make use of that work as long as they follow the conditions of the licence. Most Open Access journals already attach an open license to the version of record upon publication. This is typically a Creative Commons Attribution license which means the work can be reused in any way that credits the author(s). Use of the Open Access Fund will require any outputs published in an Open Access journal to have an appropriate open licence attached. Details of Creative Commons Licensing can be found here.
ResearchSpace: An archive of the University’s journal articles, book chapters, theses, and other research outputs.
University means Waipapa Taumata Rau - The University of Auckland and includes all subsidiaries.

Key relevant documents

Document management and control

Owner: Deputy Vice-Chancellor (Research)
Content manager: Director Research Strategy and Integrity
Approved by: Council
Date approved: 08 Dec 2021
Review date: 08 Dec 2026