The University of Auckland Human Participants Ethics Committee (UAHPEC)

Research involving human participants (including teaching sessions, laboratories, anonymous questionnaires and research carried out as part of coursework) must receive approval from the University of Auckland Human Participants Ethics Committee (UAHPEC), if application is a research application and involves recruiting human participants from the geographic region served by the Auckland DHB as well as from one or more additional DHBs, the application must be submitted to AHREC. All UAHPEC applications must be made electronically through the Human Ethics Module. See Create and Submit an Application for access to the module and User Guides.

Online Ethics Training Modules


A number of modules have been created to provide guidance, assistance and clarity on a number of topics related to human ethics in research.  These modules replace the workshops previously provided.

These modules work best on desktop/laptop devices and can be accessed off campus without VPN.  The following modules are now available:

  • Introduction to Human Ethics
  • Consent
  • How to Write a Research Ethics Application
  • Anonymity and Confidentiality
  • Conflict of Interest

Access modules

Coming soon:  Research involving Database Repositories, Research involving Creative Practice, and Research involving Social Media Platforms.

 

Once Online Training Modules have been completed, you can attend a Focus Group with an Ethics Advisor from the Office of Research Strategy and Integrity.  This is an opportunity for you to raise any questions with regards to the training modules or ask specific questions about your application.  To reserve a space for one of the following Focus Group sessions, please email humanethics@auckland.ac.nz.

 

Ethics Advisors

Faculties and high user Departments have designated Ethics Advisors who can assist you with your application. For inquiries about research involving Māori participants, please contact Jim Peters.

Should you need any advice and guidance in addition to that given by your Faculty Ethics Advisor or Supervisor, please make an appointment to talk to one of the Office of Research Strategy and Integrity Ethics Advisors (see UAHPEC contact details below) well before the closing dates (see submission closing dates below).

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Faculty Ethics Advisors
(111.6 kB, PDF)

2018 Focus Group

Location

Time

Room

Thursday 21 June Epsom 1-2 pm 6EN-431
Wednesday 4 July City 1-2 pm 302-160 Science Building
Thursday 19 July City 1-2 pm 260-028 Owen G Glenn Building
Tuesday 31 July Tamaki 1-2 pm 730-289
Thursday 16 August City 1-2 pm 260-028 Owen G Glenn Building
Friday 31 August City 1-2 pm 302-160 Science Building
Thursday 13 September Epsom 1-2 pm 6EN-431
Thursday 27 September City 1-2 pm 260-028 Owen G Glenn Building
Thursday 11 October  Epsom 1-2 pm 260-028 Owen G Glenn Building
Wednesday 24 October Epsom 1-2 pm 6EN-431
Friday 26 October City 1-2 pm 302-160 Science Building

Approval procedures


Please note the following:

  1. Students (including Doctoral and Masters) can create and edit an application in the system, but it can only be submitted by the Supervisor/Principal Investigator.
  2. Honours students should complete the Word copy of the online form and ask their Supervisor or Faculty research support to copy and paste the information into the online InfoEd form. The online form then needs to be submitted by their supervisor.
  3. Incomplete and/or poorly constructed applications will be returned.  The UAHPEC will not review the application until an adequate, revised application is submitted.

 

Before completing the application


  • Read the Guiding Principles for conducting research with human participants document. These guidelines are approved by Council and are reviewed every three years.
  • Go through the Applicants’ Reference Manual.  This manual outlines the mandatory items that must be included in the application and other information essential for making ethics applications.  
  • Failure to comply with all requirements outlined in the Applicants' Reference Manual will result in the application being returned to the applicant for completion.
  • Please proofread your application and public documents closely and ensure that these are edited by someone with an excellent grasp of English.
 
Refer to the Applicants' Reference Manual below (version August 2017)

Application process


There are two routes of ethical review for all studies, including Masters and Doctoral theses and staff research projects: Low Risk Review and Full Review.

A low risk research project is one where there is a low risk of physical harm, psychological harm, exploitation or other potential adverse effect. Participants must give full informed consent and must have the right to choose anonymity in all reporting.

An example of a low risk application is an anonymous on-line questionnaire.

All applications are checked against the low risk criteria. An application is considered low risk, if it answers “no” to all the low risk criteria.  If any application is considered as low risk, it will be pre-screened and reviewed and we aim to provide an outcome to the applicant within three weeks. If the application is not deemed low risk, it will be automatically put into the next agenda for Full Review.

NOTE: In all cases, it is the Committee that decides whether an application is low risk.

If the application is not low risk, it will be automatically put on the next UAHPEC agenda for Full Committee Review. Full review applications will also be pre-screened prior to review by the UAHPEC.

Applications for full review will also be pre-screened prior to review and consideration by the UAHPEC.

Prior to submission, please proofread your application and public documents closely and ensure that these are edited by someone with an excellent grasp of English.  Consider consulting with the University of Auckland English Language Enrichment service.

If your proposed research proposal has impact on Māori persons as Māori, you must answer yes to Question 1 in Section F (Treaty of Waitangi issues) of the ethics application. This means that the application will automatically be reviewed by the office of the Pro Vice-Chancellor (Māori) and/or his nominee for sign off prior to Departmental sign-off. Please ensure that you allow extra processing time i.e., submit a week earlier than the due dates below.

 

Role

 

Name

Contact

Ethics and Integrity Manager

Manager of the Ethics and Integrity team

Dr Elizabeth Visser

e.visser@auckland.ac.nz

ext 83711

Ethics Advisor

For support and advice on dealing with project-specific ethical issues - Faculty of Engineering, Business and Economics, CAI and FMHS

Colleen Altagracia

humanethics@auckland.ac.nz

ext 88293

Ethics Advisor

For support and advice on dealing with project-specific ethical issues - Faculties of Education and Social Work, Science, Law, Arts and the Liggins Institute

Fiona Cheal

humanethics@auckland.ac.nz

ext 81338

Regulatory Approval Administrator

For advice and support with submission of human ethics applications

Maran Cassin

humanethics@auckland.ac.nz

ext 83025

Create and Submit an Application


All research and coursework submissions must be completed using the online Human Ethics Module.

User Guides

Researchers:     Quick Guide

Faculty sign off: Quick Guide

System Access

Human Ethics Module: https://researchmanagement.auckland.ac.nz

You may still draft your application using the Word copy of the online form and copy and paste responses from your final version into the online form.

Submission deadlines


Please note: Applications get routed automatically to the appropriate person(s) for sign-off in each Department.

Because this sign off process takes place after the application is submitted, you are advised to submit your application at least one week before the deadline listed below so that there is sufficient time for sign-off and receipt of the application by the Ethics team by the specified deadline.

 

2018 Submission deadline dates for Full Review applications

2018 UAHPEC meeting dates

1

Tuesday 23 January

Wednesday 14 February

2

Tuesday 6 February

Wednesday 28 February

3

Tuesday 20 February

Wednesday 14 March

4

Tuesday 6 March

Wednesday 28 March

5

Tuesday 27 March

Wednesday 18 April

6

Tuesday 10 April

Wednesday 2 May

7

Tuesday 24 April

Wednesday 16 May

8

Tuesday 8 May

Wednesday 30 May

9

Tuesday 22 May

Wednesday 13 June

10

Tuesday 5 June

Wednesday 27 June

11

Tuesday 19 June

Wednesday 11 July

12

Tuesday 3 July

Wednesday 25 July

13

Tuesday 17 July

Wednesday 8 August

14

Tuesday 31 July

Wednesday 22 August

15

Tuesday 14 August

Wednesday 5 September

16

Tuesday 28 August

Wednesday 19 September

17

Tuesday 11 September

Wednesday 3 October

18

Tuesday 25 September

Wednesday 17 October

19

Tuesday 9 October

Wednesday 31 October

20

Tuesday 23 October

Wednesday 14 November

21

Tuesday 6 November

Wednesday 28 November

22

Wednesday 5 December

Amendments to ethics protocols after approval


A request for an amendment to an approved ethics protocol can be made online through the Human Ethics Module of InfoEd.

This involves completing a one-page form and online submission by the Supervisor/Principal Investigator. Please follow the instructions in the Quick Guide below.  Minor amendment requests are approved by the UAHPEC Chair under delegation, but any major changes to a protocol will be reviewed at the next UAHPEC meeting.

Please ensure that any new or changes documents (such as PISs or CFs) are uploaded with tracked changes.

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Amendment Request Quick Guide
Quick guide for adding amendment requests in InfoEd (196.1 kB, PDF)
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General Guidelines for amendment requests
When to use an amendment request (390.7 kB, PDF)

If the ethics approval was given prior to 31 August 2011, the application will have a three digit number (e.g. 2010/000) instead of the current InfoEd numbering. Please contact the Ethics Administrators to get the corresponding InfoEd number for your protocol.

If you have any questions about the amendment request process please contact humanethics@auckland.ac.nz