The University of Auckland Human Participants Ethics Committee (UAHPEC)

Research involving human participants (including teaching sessions, laboratories, anonymous questionnaires and research carried out as part of coursework) must receive approval from the University of Auckland Human Participants Ethics Committee (UAHPEC). All applications must be made electronically through the Human Ethics Module. See Create and Submit an Application for access to the module and User Guides.

Approval procedures


Please note the following:

  1. Students (including Doctoral, Masters and Honours) can create and edit an application in the system, but it can only be submitted by the Supervisor/Principal Investigator.
  2. Incomplete and/or poorly constructed applications will be returned.  The UAHPEC will not review the application until an adequate, revised application is submitted.

Before completing the application


  • Read the Guiding Principles. These guidelines are approved by Council and are reviewed every three years.

  • Go through the Applicants’ Reference Manual.  This manual outlines the mandatory items that must be included in the application and other information essential for making ethics applications.  
  • Failure to comply with all requirements outlined in the Applicants' Reference Manual will result in the application being returned to the applicant for completion.
  • Please proofread your application and public documents closely and ensure that these are edited by someone with an excellent grasp of English.

Application process


For all studies, including Masters and Doctoral theses and staff research projects, there are two routes to ethical review: Low Risk Review and Full Review.

A low risk research project is one where there is a low risk of physical harm, psychological harm, exploitation or other potential adverse effect. Participants must give full informed consent and must have the right to choose anonymity in all reporting.

An example of a low risk application is an anonymous on-line questionnaire.

If any application is considered as low risk, it will be pre-screened and reviewed and we aim to provide an outcome to the applicant within three weeks. If the application is not deemed low risk, it will be automatically put into the next agenda for Full Review.

NOTE: In all cases, it is the Committee that decides whether an application is low risk.

Applications for full review will also be pre-screened prior to review and consideration by the UAHPEC.

Prior to submission, please proofread your application and public documents closely and ensure that these are edited by someone with an excellent grasp of English.  Consider consulting with the University of Auckland English Language Enrichment service.

If your proposed research proposal has impact on Māori persons as Māori, you must answer yes to Question 1 in Section F (Treaty of Waitangi issues) of the ethics application. This means that the application will automatically be routed to the office of the Pro Vice Chancellor (Māori) and then on to his nominee for sign off prior to the usual processes. Please ensure that you allow time in your preparation for this extra processing i.e submit a week earlier than the due dates below.

Ethics Advisors

Faculties and high user Departments have designated Ethics Advisors who can assist you with your application. For inquiries about research involving Māori participants, please contact Jim Peters.

Should you need any advice and guidance in addition to that given by your Faculty Ethics Advisor or Supervisor, please make an appointment to talk to one of the Research Office Ethics Advisors (see UAHPEC contact details below) well before the closing dates (see submission closing dates below).

Post Award Support Services

Research Office
Level 10, Building 620
49 Symonds Street

Phone: 3737599

Email: ro-ethics@auckland.ac.nz

Title Name Ext No.
Ethics Processes Team Leader Nick Reymond 84373
Ethics Advisor (Arts, Education, Liggins, Science, Other) Fiona Cheal 81338
Ethics Advisor (ABI, Business, Engineering, FMHS, NICAI ) Colleen Altagracia 88293
Administrator Lizzie Blair-Finlay 86356
Colleen Altgracia
Colleen Altgracia

Create and Submit an Application


All research and coursework submissions must be completed using the online Human Ethics Module.

User Guides

Researchers:     Quick Guide

Faculty sign off: Quick Guide

System Access

You may still draft your application using the Word Copy of the online form  and copy and paste your final version into the online form.

Human Ethics Module: https://researchmanagement.auckland.ac.nz

Submission deadlines


Please note: For online applications, hard copy signatures of ethics advisors and HODs are no longer required. Applications get routed automatically to the appropriate person(s) for sign-off in each Department.

Because this process takes place after the application is submitted, you are advised to submit your application at least one week before the deadline listed below so that there is sufficient time for sign-off so that the application can be received at the Research Office by the specified deadline.

Please note: some faculties have special requirements and require the application to be submitted through them at an earlier closing date (e.g. the Faculty of Education and Social Work requires the Faculty Ethics Advisor to sign off the application). Contact your faculty for more details.

 

2017 Submission deadline dates for Full Review applications

2017 UAHPEC meeting dates

1

Tuesday 24 January

Wednesday 15 February

2

Tuesday 7 February

Wednesday 1 March

3

Tuesday 21 February

Wednesday 15 March

4

Tuesday 7 March

Wednesday 29 March

5

Tuesday 21 March

Wednesday 12 April

6

Tuesday 11 April

Wednesday 3 May

7

Tuesday 25 April

Wednesday 17 May

8

Tuesday 9 May

Wednesday 31 May

9

Tuesday 23 May

Wednesday 14 June

10

Tuesday 6 June

Wednesday 28 June

11

Tuesday 20 June

Wednesday 12 July

12

Tuesday 4 July

Wednesday 26 July

13

Tuesday 18 July

Wednesday 9 August

14

Tuesday 1 August

Wednesday 23 August

15

Tuesday 15 August

Wednesday 6 September

16

Tuesday 29 August

Wednesday 20 September

17

Tuesday 12 September

Wednesday 4 October

18

Tuesday 26 September

Wednesday 18 October

19

Tuesday 10 October

Wednesday 1 November

20

Tuesday 24 October

Wednesday 15 November

21

Tuesday 7 November

Wednesday 29 November

22

Wednesday 6 December

Amendments to ethics protocols after approval


A request for an amendment to an approved ethics protocol can be made online through the Human Ethics Module of InfoEd.

This involves completing a one-page form and online submission by your Supervisor/Principal Investigator. Please follow the instructions in the Quick Guide below.  Minor amendment requests are approved by the UAHPEC Chair under delegation, but any major changes to a protocol will be reviewed at the next UAHPEC meeting.

*
Amendment Request Quick Guide
Quick guide for adding amendment requests in InfoEd (197.0 kB, PDF)

If the ethics approval was given prior to 31 August 2011, the application will have a three digit number (e.g. 2010/000) instead of the current InfoEd numbering. Please contact the Ethics Administrators to get the corresponding InfoEd number for your protocol.

If you have any questions about the amendment request process please contact ro-ethics@auckland.ac.nz.

 

Ethics training workshops


Workshops:  Preparing a Human Participants Ethics Application 

Benefits of Human Ethics training

Human Ethics training is designed to enhance the level of knowledge and understanding of the key principles applied when completing research that has a Human Ethics component or impact.

Human Ethics training will ensure participants are familiar with the Human Ethics approval processes at the University of Auckland.

Participants will:

  1. Learn how and when to complete a Human Participants Ethics application.
  2. Gain an understanding of the ethical issues associated with performing research involving human participants, and the role of the Ethics Committee.
  3. Receive information about where to find reference material for assistance when required.
  4. Have the opportunity to receive expert feedback and advice specific to an individual application.
  5. Gain an understanding of the ethics application approval process, for example, the difference between a low risk application and one requiring a full committee review.
  6. Have hands-on training using the online Human Ethics Module of InfoEd.

For registration, please email your name, department, contact number and whether you are staff or a student to ro-ethics@auckland.ac.nz at least 3 days before the workshop date.

2017 Workshop Dates

Location

Campus

Time

Wednesday 18 January

Room No. 302 - 160

City

1 - 3 pm

Wednesday 25 January

Room No. 302 - 160

City

9 - 11 am

Wednesday 8 February

Room No. 6EN - 431

Epsom

1 - 3 pm
Tuesday 21 February Room No. 302 - 160

City

1 - 3 pm

Wednesday 8 March

Room No. 620 - 301

City

1 - 3 pm

Wednesddy 22 March

Room No. 730 - 289

Tamaki

1:30 to 3:30 pm

Wednesday 5 April

Room No. 620 - 301

City

1 - 3 pm

Monday 10 April

Room No. 620 - 301

City

1 - 3 pm

Monday 1 May

Room No. 620 - 301

City

1 - 3 pm

Wednesday 10 May

Room No. 6EN - 431

Epsom

11 - 1 pm

Wednesday 24 May

Room No. 620 - 301

City

1 - 3 pm

Wednesday 7 June

Room No. 620 - 301

City

1 - 3 pm

Wednesday 21 June

Room No. 6EN - 431

Epsom

1 - 3 pm

Tuesday 4 July

Room No. 620 - 301

City

1 - 3 pm

Wednesday 19 July

Room No. 620 - 301

City

1 - 3 pm

Tuesday 1 August

Room No. 730 - 289

Tamaki

1 - 3 pm

Wednesday 16 August

Room No. 620 - 301

City

1 - 3 pm

Thursday 31 August

Room No. 620 - 301

City

1 - 3 pm

Wednesday 13 September

Room No. 6EN - 431

Epsom

1 - 3 pm

Wednesday 27 September

Room No. 620 - 301

City

1 - 3 pm

Wednesday 11 October

Room No. 620 - 301

City

1 - 3 pm

Wednesday 25 October

Room No. 6EN - 431

Epsom

1 - 3 pm

Thursday 26 October Room No. 620 - 301 City 1 - 3 pm
*
2017 Workshop Dates
(68.5 kB, PDF)