General information and online reporting

Report Injuries, Incidents and Observations.

Before you report a health and safety incident or injury: 

  • Has the Person in Charge been informed?
  • Has your Line Manager or Academic Leader been informed? 

If you are a student please talk to your academic supervisor or contact the Student Contact Centre

Serious Incidents or Injury:

If there has been an incident resulting in, or only narrowly avoiding serious harm, preserve the scene and notify the Health, Safety and Wellbeing (HSW) team immediately to determine whether a formal investigation is required.

For emergency assistance contact University Security (24 hours):
Ph 0800 373 7550 or 966 (internal)

Online reporting (Available to Staff Only)

Students should report incidents, injuries and observations to the Student Contact Centre or via their academic supervisor.

To assist with identification of the person involved, please also include their Staff/Student ID number and a contact phone number (if known) in the "What Happened" section.

Injury

Any injury occurring in the course of work-related activities.

To report an injury to an employee, student, contractor or visitor during the course of work activity click here.

Incidents - No Injury

Any unplanned event or occurrence having a potential for injury or ill-health.

To report an unplanned event that under slightly different circumstances could have caused harm, injury or damage click here.

Observation

An observed safe (positive) or unsafe (hazardous) act or condition.

To report an obervation, click here.

What and when should incidents or accidents be reported?

Any incident, injury, illness or related health and safety concern at the University of Auckland must be reported if they occur:

  • On Campus
  • At a UoA Controlled entity [eg Offsite Store]
  • At a "Work from Home space", if the incident is work related
  • Or while taking part in any University-sanctioned activity or field-trip (including when overseas or during maritime work)

These include:

  • Injuries or illnesses
  • Incidents or near-misses with potential for harm to persons
  • Health and Safety Observations (Safe/Positive or Unsafe/Hazardous)
  • Gradual process injuries such as OOS-related diagnosis, noise-induced hearing loss or dermatitis (where an actual injury date may be difficult to determine). Note that you should record these injuries when you first notice the symptoms or suspect you have them.
  • Any time you have sought treatment from a medical provider for an injury that may be deemed work related (eg doctor, physio)

Manual Report and Investigation Form

If for some reason you are unable to enter the incident information into the online reporting system, this previously used paper form is available to download.

Notifiable events

These are serious events where someone's health or safety is endangered or threatened.

Find out more: Notifiable events

Health and Safety References

Last Updated: 03 June 2020
Next Review: 03 June 2022
Owner: hsw@auckland.ac.nz