Appointment Transfer from Senior Tutor to Lecturer/Senior Lecturer/Professional Teaching Fellow Policy and Procedures


Staff members on the senior tutor grade at the University


The policy and procedures for transferring from senior tutor grade to lecturer/senior lecturer/professional teaching fellow grade


Transfer from senior tutor to lecturer/senior lecturer

1.    A transfer from senior tutor to lecturer/senior lecturer is an appointment process

2.    The dean is to consider whether a transfer is in the interests of the University

3.    The dean will then consider whether a transfer is also in the interest of the staff member

4.    The dean must consider whether the applicant would be appointed to a lecturer/senior lecturer position had one been advertised

Transfer from senior tutor to professional teaching fellow (PTF)

5.      A transfer to a professional teaching fellow position is not to be treated as an appointment process

6.      If the appropriate level on the PTF scale is lower than the current salary then the University is to protect the current base salary of the staff member


Transfer to lecturer/senior lecturer

7.    The application is to be submitted to the academic head

8.    The application will include evidence by way of a curriculum vitae (CV) and supporting evidence as to the achievements of the applicant, and the applicant's intentions regarding their intended research programme

9.    The academic head will provide advice to the dean, then to a sub-committee of the Faculty Staffing Committee (FSC), as to whether:

  • it is in the interests of the University to consider such a transfer
  • the applicant meets the criteria for the grade sought under the Academic Standards policies
  • the applicant would be appointed to a lecturer/senior lecturer position if one had been advertised

10.    The sub-committee of the FSC will consider the evidence and provide advice to the FSC

11.    The FSC will provide a recommendation to the dean

12.    The dean will consider the recommendation of the FSC

13.    The decision to approve or to decline the application remains a decision of the dean

14.    Normally an offer of permanent employment as a lecturer/senior lecturer will be subject to an initial term and to (further) consideration under the Continuation policies

15.    In the event that a senior tutor has been approved for continuation as a senior tutor, and subsequently is not granted continuation as a lecturer/senior lecturer, the staff member may elect to return to the senior tutor position

16.    Where the dean approves transfer to the lecturer or senior lecturer grade, the transfer will normally be to the equivalent grade and salary step

17.    The dean may negotiate alternative arrangements with the applicant if that is appropriate

Transfer to professional teaching fellow (PTF)

18.      If a staff member is interested in transferring to a professional teaching fellow, this must be discussed with the academic head

19.      If the academic head is supportive of the transfer, then a letter or recommendation is to be provided to the dean outlining the grounds on which the transfer is sought and appropriate level recommended on the PTF scale

20.      The academic head is to discuss the appropriate level on the PTF scale with Human Resources

21.      The letter of recommendation is to be approved by the dean

22.      Continuation is not required in the role of PTF if the individual has already been continued at senior tutor


The following definitions apply to these procedures:

Academic head covers heads of departments, schools and other teaching and research units at Level 3 in the University Organisation Structure

Staff member refers to an individual employed by the University on a full or part time basis 

University means the University of Auckland and includes all subsidiaries  


Key relevant documents

Document management and control

Owner: Director, Human Resources

Content manager: Associate Director, Talent and Recruitment

Approved by: Vice-Chancellor

Date approved: 16 May 2018

Review date: 16 May 2021