Honorary and Adjunct Appointment Policy and Procedures


Application


 All staff members of the University and honorary and adjunct appointees

Purpose


The relationship of honorary and adjunct academic staff members to the University and the procedures for appointing them

Policy


1.    Honorary and adjunct appointments are usually for a period of up to three years and appointees may be reappointed as appropriate

Honorary academic appointments

2.    An honorary academic appointment can be made in a situation where a person:

  • has academic qualifications and experience
  • can  make  a  significant  contribution  to  the  University’s academic activities
  • is not a staff member

Adjunct academic appointments

3.    Adjunct appointments can be made in a situation where a person:

  • does not have the academic experience that would normally entitle him/her to an academic rank but it is eminent in professional or business fields
  • can make a significant contribution to the University's academic or service activities

Procedures


Honorary academic appointments

1.    Appointees will be given titles that are appropriate in terms of academic rank of the appointee relative to those of academic staff who are employed by the University (i.e. honorary lecturer, senior lecturer, associate professor, professor)

2.    For honorary appointments, other than professor, the academic head/ manager will recommend and the dean/director will approve the appointment

3.    For honorary appointments at the grade of professor, the academic head will provide information to the dean for approval by the Vice Chancellor

4.    All such appointments require a Curriculum Vitae and a recommendation from the dean which includes the following:

  • reason for appointment
  • length of appointment
  • academic credentials (brief outline)
  • expected contribution to the department
  • previous association with or contribution to the university
  • identification of resource implications (e.g. computer, space, research support)

5.    The offer of an honorary appointment must be entered into the HR system and approved through the system. An offer will then be generated for the individual

6.    It is recommended that all honorary appointees have an academic sponsor

7.    It is recommended that the academic sponsor is:

  • involved in the same field of research
  • or a senior academic

8.    Honorary  appointees are  not  remunerated, other than reimbursement of expenses

9.    If a person is to receive a payment they must enter into an agreement to either:

  • become a staff member
  • sign on a Fixed Term Agreement
  • sign a Contract for Service

whichever is the most suitable to the case

Adjunct appointments

10.    Adjunct appointments will normally involve fractional employment arrangements of less than 0.2FTE

11.   In rare circumstances the title Adjunct may be used for persons who meet the above criteria but are not staff members

12.    Adjunct appointees will be given titles that are appropriate in terms of academic rank of the appointee relative to those of academic staff who are employed by the University, recognising that there cannot be precise comparison between the two (i.e. adjunct lecturer, senior lecturer, associate professor, professor)

13.    For adjunct appointments, other than professor, the academic head/ manager will recommend and the dean may approve the appointment

14.    For adjunct appointments at the grade of professor the academic head will provide information to the dean for approval by the Vice Chancellor

15.    All such appointments require a Curriculum Vitae and a recommendation from the dean which includes the following:

  • reason for appointment
  • length of appointment
  • professional credentials (brief outline)
  • expected contribution to the department
  • previous association with or contribution to the university
  • identification of resource and financial implications

16.    A  check  must  be  carried  out  to  ensure  that  a  person  recommended  for appointment as an employee to an adjunct academic position has either New Zealand citizenship or a current work permit or residency

17.    The offer of an adjunct academic appointment must be confirmed in a fixed term employment agreement

18.    It is recommended that all adjunct academic appointees have an academic sponsor i.e. a nominated staff member assigned, for the term of the appointment, who is able to act as a mentor and/or manage the adjunct appointee’s requirements, responsibilities and expectations. It is suggested the academic sponsor will be:

  • involved in the same field of research and/or  
  • a senior academic

Definitions


The following definitions apply to this policy and procedures:

Academic head covers heads of departments, schools and other teaching and research units at Level 3 in the University Organisation Structure

Academic sponsor is a nominated staff member assigned to honorary appointees for the term of the appointment. This person is able to act as a mentor and/or manage the relationship with the honorary appointee

Adjunct academic appointee is a person employed by the University on a fractional appointment  (normally  less  than  0.2  FTE  for  a  fixed  term  to  recognise  acontribution to the academic activities of the University. In rare circumstances the title adjunct may be used for persons who meet the above criteria but are not staff members

Honorary appointee is person with whom the University has a non-employee relationship in the sense that there are no contractual obligations and no remuneration attached to the appointment

Staff member refers to an individual employed by the University on a full or part time basis

University means the University of Auckland and includes all subsidiaries 

Document management and control


Owner: Director, Human Resources

Content manager: Associate Director, HR Services

Approved by: Vice-Chancellor

Date approved: 26 November 2014

Review date: 1 March 2018