Post Implementation Review Policy


Application


All staff members involved in major capital projects / programmes by way of development and approval of business cases and/or the oversight of the implementation of initiatives

Purpose


To outline the requirements for post implementation reviews (PIRs) for approved capital initiatives

Policy


1.   The following projects and programmes are to be included for post implementation review:

  • Category 1 – All capital initiatives with budget approval of $25 million or more and/or deemed High-Risk under the TEC published criteria
    These PIRs will be reported to the Capital Expenditure Committee and to TEC
  • Category 2 – All IT and Organisational Performance and Improvement (OPI) capital initiatives with budget approval of between $5 million and $25 million
    These PIRs will be reported to Capital Expenditure Committee
  • Category 3 - Other capital initiatives selected at the discretion of the Vice-Chancellor having reference to the initiative’s budget approval, achievability and change impact scores

2.  Category 1,2, and 3 PIRs  must be reported to the University’s Capital Planning and Budgeting Committee and the Vice Chancellor

3.   The University’s ‘Achievability’ and ‘Change Impact’ scoring model as endorsed from time to time by the Capital Planning and Budgeting Committee is to form the basis of the assessment for inclusion in Category 3

Note -  The current scoring models are available from links  in the Key Relevant Documents section below

Post implementation review process

4.   The approved initiative scope as outlined in the business case are to include a PIR as part of the initiative completion phase for both Category 1 and 2 initiatives

5.   The review terms of reference is to be tailored to the specific initiative and cover both the performance of the initiative, to deliver on time, within budget and to scope, and the realisation of broader benefits as outlined in the business case

6.   An appropriately accredited independent consultant is to be appointed to complete a Category 1 PIR

7.   An appropriately qualified staff member (or, where necessary, an independent consultant) is to be appointed to complete Category 2 and Category 3 PIRs

8.   PIR processes is to be managed by the University Strategic Programme Office

9.   Where an initiative stated benefits in the business case, a benefits realisation review must be undertaken post main / majority benefits realisation target date 

 

Definitions


The following definitions apply to this document:

Independent consultant refers to an individual that holds no direct affiliations with the University and is employed on a project-by-project basis. They may work for themselves or for a company that contracts out to multiple clients.

PIR means post implementation review

Staff member refers to an individual employed by the University on a full or part-time basis.  This includes permanent, fixed-term or casual staff members 

TEC means Tertiary Education Commission

University means the University of Auckland and includes all subsidiaries

Document Management Control


Content manager: Manager, USPO

Owner: Director of Administration

Approved by: Vice-Chancellor

Date approved: February 2018

Review Date: February 2021