Post Implementation Review Policy


Application


All staff involved in major capital projects by way of development and approval of business cases and/or the oversight of the implementation of projects.

Purpose


To outline the requirements for post implementation reviews (PIRs) for approved capital projects.

Policy


1.     Projects to be included:

  • Category 1 – All capital projects with budget approval of $25 million or more and/or deemed High-Risk under the TEC published criteria
    These PIRs will be reported to the Capital Expenditure Committee and to TEC
  • Category 2 – Capital projects that relate to IT systems and applications with budget approval of $5 million or more
    These PIRs will be reported to Capital Expenditure Committee
  • Category 3 - Other capital projects selected at the discretion of the Vice-Chancellor having reference to the project’s budget approval, achievability and change impact scores
    These PIRs will be reported to the University’s Capital Planning and Budgeting Committee and the Vice Chancellor

2.     The University’s ‘Achievability’ and ‘Change Impact’ scoring model as endorsed from time to time by the Capital Planning and Budgeting Committee will form the basis of the assessment for inclusion in Category 3
Note: The current scoring models are included in the Key Relevant Documents section

Post implementation review process

3.     Following business case approval, the TEC will be notified of high risk and/or $25m+ projects

4.     The approved project scope as outlined in the business case will include a PIR as part of the project completion phase for both Category 1 and 2 projects

5.     The review terms of reference will be tailored to the specific project and will cover both the performance of the project, to deliver on time, within budget and to scope, and the realisation of broader benefits as outlined in the business case

6.     An appropriately accredited independent consultant will be appointed to complete a Category 1 PIR

7.     An appropriately qualified staff member (or, where necessary, an independent consultant) will be appointed to complete Category 2 and Category 3 PIRs

8.     PIR processes will be managed by the University Strategic Programme Office

Definitions


The following definitions apply to this policy:

PIR means post implementation review

Staff includes all people employed by the University whether permanent, temporary or part time

TEC means Tertiary Education Commission

University means the University of Auckland and includes all subsidiaries

Key relevant documents


Document Management Control


Content manager: Manager, USPO

Owner: Director of Administration

Approved by: Capital Expenditure Committee

Date approved: August 2014

Review Date: July 2016