Grants and receipting
The student groups funding tracks are designed to align funding opportunities with the scale and scope of each student organisation. The track for each club, association, or society is determined by the number of registered memberships and through an evaluation.
Funding evaluation criteria
To determine the funding track, the club will be assessed on:
Programming scope
Scale, quality, and inclusivity of planned events.
Financial need
Transparent budgeting and effective fund use.
Campus impact
Size of audience, relevance, and collaboration with other groups.
Organisational capacity
Track record of activity and ability to deliver programming.
Growth & engagement plans
Strategies to involve more students or increase visibility.
Club conduct & responsibility
Club leadership and members are expected to uphold university values, demonstrate responsible event planning and maintain a positive, respectful presence in the campus community.
Registered campaigns
| Track 1 | |
|---|---|
| Purpose | A campaign is an effort to create awareness for a cause, and an organised course of action to achieve an end goal. Registered campaigns operate without financial support from Student Groups. |
| Funding eligibility | Student Groups Funding: Not eligible One-off payments: Not eligible |
| Funding allocation | Student Groups Funding: Not eligible One-off payments: Not eligible |
Registered clubs, associations and societies
| Track 2 | |
|---|---|
| Purpose | For registered clubs, societies and associations that operate without financial support from Student Groups. |
| Funding eligibility | Student Groups Funding: Not eligible One-off payments: Not eligible |
| Funding allocation | Student Groups Funding: Not eligible One-off payments: Not eligible |
| Track 3 | |
|---|---|
| Purpose | For registered clubs, societies and associations that may operate with financial support from Student Groups. |
| Funding eligibility | Minimum 45-99 members Funding based on evaluation of programming, financial need, and campus impact |
| Funding allocation | Student Groups Funding: $0 - $4,000 One-off payments: Eligible |
| Track 4 | |
|---|---|
| Purpose | For registered clubs, societies and associations that may operate with financial support from Student Groups. |
| Funding eligibility | Minimum 100-249 members Funding based on evaluation of programming, financial need, and campus impact |
| Funding allocation | Student Groups Funding: $0 - $6,000 One-off payments: Eligible |
| Track 5 | |
|---|---|
| Purpose | For registered clubs, societies and associations that may operate with financial support from Student Groups. |
| Funding eligibility | 250+ members Funding based on evaluation of programming, financial need and campus impact |
| Funding allocation | Student Groups Funding: $0 - $8,000 One-off payments: Eligible |
Student Groups Funding Tracks will take effect in 2026.
Grant application date
There are no further grants available for the 2025 year.
2026 year
- Major Grant One: Sunday 18 January
- Quarter One Grant: Sunday 22 March
- Quarter Two Grant: Sunday 17 May
- Major Grant Two: Sunday 31 May
- Quarter Three: Sunday 9 August
- Quarter Four: Sunday 4 October
Receipting
Receipting is required annually for any University of Auckland grant funds spent by clubs. This is because grant money comes from a pool of funding called the Compulsory Student Services Fee (CSSF), also known as the Student Levy. There are certain things that this money can and cannot be spent on, as this pool of funding is allocated for activities that enhance a positive on-campus environment for students. This means grant money cannot be spent on:
- Payment of a person (e.g. sports coaches, speakers, performers)
- Registration fees events where alcohol is present like pub quiz nights, steins, balls, cocktail parties or pub crawls
- The benefit of third parties outside of the University like charities, businesses and political parties
- Clothing, unless it is an asset that can be used long term
- Travel and transport
- Off-campus venue hire
- Grants will not be approved as a reimbursement
- Website hosting fees, subscription fees, or Google Drive
- Koha or gifts
- Prizes or awards
- Activities or objects that only benefit exec or a small number of people
Receipts must therefore demonstrate that any money received was spent on what was approved in the Grant application.
If the club's receipts do not match the approved items or are not supplied, this will mean that the club is not eligible for grants in the following year.
Note: The committee reserves the right to withhold funds from activities that are seen to be exclusive or go against the University’s equity guidelines and strategic objectives.