Naming Procedures

These procedures apply to the University as an institution through all its faculties, service divisions, institutes, centres, schools and departments whether academic or administrative and, where appropriate, to donors and sponsors.

These procedures support the Naming Policy by specifying the steps to be undertaken in the naming process.

1. A naming proposal and recommendation shall be made confidentially in writing to the Vice-Chancellor by the manager at Level Two of the University
Organisational Structure in whose area the naming recommendation falls
(proposer).

2. Each naming proposal shall be accompanied by:

• a statement from the proposer outlining in sufficient detail the support or service of such person or body to the University
• an endorsement or other comment on the naming proposal from the member of the Senior Leadership Team in whose area the naming recommendation falls.

3. The Vice-Chancellor shall refer each naming proposal that they consider meets the requirements specified in the Naming Policy to the Chair of the Naming Committee through the secretary of that committee. If the Chair considers that the proposal has sufficient information to enable the Naming Committee to make a decision, the Chair will request that the secretary add the proposal to the agenda of the next meeting of the Naming Committee.

4. The Naming Committee is to meet to discuss naming proposals at two set
meeting dates per year. Extra meetings of the Naming Committee may be called if there is a proposal that cannot wait until the next scheduled meeting.

5. Meetings of the Naming Committee can be held in person, online or in a
combination of both

6. The proposer and/or other senior management members may be invited by either the Chair or the Vice-Chancellor to attend a Naming Committee meeting for a particular item.

7. Members of the Naming Committee must declare any real or perceived conflicts of interest in line with the requirements of the University’s Conflicts of Interest Policy.

8. No decisions may be made at a Naming Committee meeting unless a majority of the Naming Committee members then holding office are present.

9. The Chair must preside at all Naming Committee meetings at which the Chair is present. If the Chair is not present at a meeting the Deputy Chair must preside.

10. The decision of the Naming Committee is to be communicated in writing to the proposer after the relevant meeting of the Naming Committee.

11. The minutes of each Naming Committee meeting together with a report regarding the decisions made at the meeting is to be submitted to the subsequent Council meeting for noting.

The following definitions apply to this document:

Chair is the chairperson of the Naming Committee identified in the Naming Policy.

Council is the University's governing body.

Deputy Chair is the deputy chairperson of the Naming Committee identified in the Naming Policy.

Naming Committee is a committee of Council established by Council through the Naming Policy that is responsible for the namings.

Facility(ies) means and includes a physical location or building, a teaching or research site or location, a teaching or research entity of any kind, airspace, ground space, and rights and things of any nature or description owned, operated or administered by the University.

Member of the Senior Leadership Team (SLT) includes the Deans of Faculties and the Directors of the Large Scale Research Institutes. The full membership is set out in the SLT Terms of Reference.

Naming is a process in which the University recognises persons or bodies who or which have rendered it extraordinary support or service by naming facilities, or parts of facilities, academic positions, fellowships, collections, programmes, grants or any other things owned or operated by the University partly or wholly for such a person or body.

University means the University of Auckland and includes all subsidiaries.

University Organisational Structure is the official view of the University’s
organisational structure that encompasses all revenue, expenditure and staff members and is maintained by the Planning and Information Office.

• Education and Training Act 2020
• Naming Policy

Content manager: Director Governance, Risk and CLO
Owned by: Chief Operating Officer and Registrar
Approved by: Council
Date approved: 14 June 2021
Reviewed date: 10 December 2025
Next Review date: 10 December 2030