Doctoral Candidates - Including Publications in a Thesis Policy and Procedures


Application


Doctoral candidates at the University who wish to include publications as part of their theses

Purpose


To outline the procedures which must be followed in order to include publications in a doctoral thesis. This document is to be read in conjunction with the PhD Statute Regulations 1g-i. It is supported by Doctoral Candidates – Including Publications in a Thesis Guidelines

Background


The PhD Statute, the MD regulations and the 2016 DClinPsy regulations allow doctoral candidates to include publications as part of their theses. There is no requirement that candidates must include any publications in their theses

Policy


1.    All work included in a PhD thesis must have been undertaken under supervision for the degree

2.    In order for a publication to be included in a thesis, the candidate must have written all or the majority of the text and be the lead author

3.    The thesis must be a coherent whole and publications included in the thesis must therefore be integrated by the effective use of linking passages

Procedures


Co-authorship agreements

4.    For a co-authored publication to be included in a thesis, the candidate must be the lead author

5.    If work reported in the thesis has been published jointly, then the agreement of the co-authors to the inclusion of the work in the thesis must be obtained

6.    These agreements and the signed co-authorship form/s must be obtained at the time of publication

7.    The co-authorship form/s must be included in the copies of the thesis sent to the examiners, and in the final copies deposited in the Library

8.    The forms must be placed directly after the acknowledgements page

 

Publisher approvals/third party copyright agreements

9.    The candidate must secure permission from the publisher to include that work in their thesis

10.    The candidate must meet any publisher requirements, e.g. including a statement and electronic link with the publication

11.    Lists of publishers’ approvals and third party copyright agreements, if any, must be included in the thesis

12.    The lists of publishers’ approvals must make reference to the article, the publisher’s name and the page number where the article appears in the thesis

13. The lists must be included in the examination copies and in the final copies deposited in the University Library

14. Lists must be placed after the acknowledgements page and after any co-authorship form/s

 

Formatting

15. Candidates must not include in their thesis a reproduction of an entire published copy, whether in print form or electronically as a pdf

Note: This is to ensure that the thesis is presented in a consistent format so that examiners and other readers of the work are not distracted by formatting inconsistencies

 

Digital copy

16. The printed and digital copies of the theses must be the same

Definitions


The following definitions apply to this document:

Doctoral candidates are candidates who are enrolled in a doctoral degree at the University

Lead author means the candidate must have written all or the majority of the text and must have their contribution to the publication confirmed by all co-authors as no less than 65%

Publications include any work that has appeared in a journal, book or other publication, and any work submitted or accepted for publication but which had not appeared at the time of submission of the thesis. Publications include ‘traditional’ hard copy works, such as books and journal articles, and works that only appear in digital form

University means the University of Auckland and includes all subsidiaries
 

Document management and control


Owner: Dean of Graduate Studies

Content manager: School of Graduate Studies

Approved by: Board of Graduate Studies

Approval date: October 2015

Review date: October 2018