PReSS Account Guidelines


Application


These guidelines apply to doctoral candidates who are eligible to receive Postgraduate Research Student Support (PReSS) funding and University staff members who administer and/or approve the use of PReSS accounts

Purpose


This document provides guidelines on the application of the PReSS Account Policy and Procedures

Candidates or staff members who have any doubts as to whether expenditure will be covered by PReSS accounts should email pressaccounts@auckland.ac.nz before incurring the cost

Frequently asked questions


Eligibility

1. Am I eligible for PReSS account funding?

  • PReSS account funding is available to currently enrolled doctoral candidates, regardless of whether they are international or domestic, or whether they are working on campus or off
  • PReSS account funding is above and beyond any scholarships, grants, or academic unit funding allocations

 

Duration

2. How long does my PReSS account funding last?

  • PReSS account funding is available for a maximum of four years for full-time doctoral candidates, and is pro-rated for part-time candidates
  • If the doctoral programme has a three year duration, only three years of funding will be available
  • Candidates will not receive funding for any period of time during which they are suspended

 

Amount

3. How much funding will I get?

  • The amount of funding depends on:
    • the candidate’s doctoral subject area (see allocated funding according to subject area below)
    • whether the candidate is full-time or part-time
    • months of enrolment remaining in the calendar year
    • the prescribed duration of the degree programme

4. What is the maximum funding for a doctoral candidate?

  • The maximum level of PReSS funding for any doctoral candidate will be $2,900 per annum for a full-time candidate, and will be pro-rated for part-time candidates

 

Access to funding

5. How do I know my PReSS account has been activated?

  • Once an account has been established and credited, the candidate will receive notification and will be able to access the funds via the academic unit’s administrator. The funds are held in an account through the School of Graduate Studies and may not be transferred elsewhere

6. Why has my PReSS account not been credited with funding for this year?

  • You may not have yet submitted your Provisional or Annual Report
  • You may not have paid your fees
  • You may have already submitted your hard-bound thesis (which is when accounts are closed)
  • You may have terminated your studies
  • You may now be past the final year of your allocation

7. Can I access funds in my account after submission of the hard-bound thesis?

  • You may access remaining funds after submission of the hard-bound thesis in order to be reimbursed for payment of approved expenses that can be shown to have been incurred before the submission date
  • All such claims must be made within one month of the submission of the hard-bound thesis

8. How can I start spending the money?

  • When the candidate and supervisor(s) have agreed on the use of the funding, the candidate should approach the academic unit’s administrator who will either advise or arrange for the purchase using appropriate means and in compliance with standard University procedures
  • Travel should normally be arranged through the University’s preferred travel agent
  • In all cases, expenditure through PReSS accounts must be approved by the main supervisor or joint supervisors; in some cases Dean of Graduate Studies approval is also required (see PReSS Account Policy and Procedures)

9. What happens if I spend more than is available in my PReSS account this year?

  • Your account cannot go into deficit. When your account is in credit, you may be reimbursed for approved expenditure incurred in the previous year

 

Expenditure permitted

10. What are direct research costs?

  • Only direct research costs that are not specifically covered by other research grants can be covered by PReSS accounts. If in doubt, please email pressaccounts@auckland.ac.nz before incurring the expenditure
  • Direct research costs may include:
    • equipment user charges and research software licences
    • consumables including animals (and their disposal costs)
    • conferences (including fares, accommodation and registration fees)
    • research-related travel and accommodation costs
    • business cards (for confirmed candidates)
    • tuition/registration costs for research-related training not available as a provisional year course
    • reimbursement of reasonable expenses for research participants and/or gift vouchers/koha for participants
    • some specialist computing peripherals (Note: memory sticks and hard drives are not specialist equipment)

 

Expenditure exclusions/restrictions

11. Why can’t I spend more of my PReSS account funding on conferences?

  • For reasons of equity, candidates in higher funding bands are not able to spend more on conferences than the maximum amount available in lower funding bands ($4800 over a four year period)

12. Why can’t I buy books, CDs or DVDs with my PReSS account funding?

  • Candidates who require books, CDs or DVDs as their primary research materials should be aware that the University Library is committed to providing research students with access to the materials that are necessary for the research
  • If the Library does not hold resources that are integral to the research and an inter-library loan is an inadequate solution, or the demands placed on existing library materials by other patrons is incompatible with the needs of the research, candidates should detail their needs to their Subject Librarian
  • The Subject Librarian can arrange for the Library to purchase the requisite item(s) or an additional copy of an item where warranted. A statement of support will normally be required from the supervisor. Purchases, and the timing of purchases, will be subject to the availability of the items
  • Where the cost of an item is such that it would be cheaper for a candidate to undertake an off-shore research trip to work with a rare text, the use of a candidate’s PReSS funds for an archival visit may be more appropriate than the expenditure of Library funds

 

Account balances

13. How do I find out my PReSS account balance?

  • Doctoral students with an active PReSS account can now view their balances and transactions online through a link from their Students Services Online homepage

Allocated funding according to subject area


The level of funding is determined at the time of enrolment by reference to doctoral subjects as categorised in TEC’s funding bands. These bands reflect the relative research costs for each doctoral subject area.

Subject Area

Faculty/LSRI

Band

Funding

Accounting

Business & Econ

J

$1,200

Anaesthesiology

FMHS

C

$2,900

Anatomy

FMHS/Liggins

C

$2,900

Ancient History

Arts

A

$1,200

Anthropology

Arts

C

$2,900

Applied Linguistics

Arts

A

$1,200

Architecture

Creative Arts and Industries

C

$2,900

Art History

Arts

A

$1,200

Asian Studies

Arts

A

$1,200

Audiology

FMHS

C

$2,900

Behavioural Science

FMHS

B

$1,500

Bioengineering

Engineering/FMHS/ABI

C

$2,900

Biological Sciences

Science

L

$2,900

Biomedical Science

Interfaculty

C

$2,900

Chemical and Materials Engineering

Engineering

C

$2,900

Chemistry

Science

L

$2,900

Chinese

Arts

A

$1,200

Civil Engineering

Engineering

C

$2,900

Commercial Law

Business & Econ/Law

J

$1,200

Community Health

FMHS

C

$2,900

Comparative Literature

Arts

A

$1,200

Computer Science

Science

B

$1,500

Computer Systems Engineering

Engineering

C

$2,900

Criminology  Arts  $1200 

Dance Studies

Creative Arts and Industries

B

$1,500

Development Studies

Arts

C

$2,900

Economics

Business & Econ

J

$1,200

Education

Education

A

$1,200

Electrical and Electronic Engineering

Engineering

C

$2,900

Engineering Science

Engineering

C

$2,900

English

Arts

A

$1,200

Environmental Science

Science

L

$2,900

European Studies

Arts

A

$1,200

Exercise Sciences Science C $2,900

Finance

Business & Econ

J

$1,200

Fine Arts

Creative Arts and Industries

B

$1,500

Food Science

Science

L

$2,900

Forensic Science

Science

L

$2,900

French

Arts

A

$1,200

Gender Studies  Arts  $1200 

General Practice

FMHS

C

$2,900

Geography

Science

L

$2,900

Geology

Science

L

$2,900

German

Arts

A

$1,200

Greek

Arts

A

$1,200

Health Psychology

Interfaculty

L

$2,900

Health Sciences

Interfaculty

C

$2,900

History

Arts

A

$1,200

Information Systems

Business & Econ

B

$1,500

International Business

Business & Econ

J

$1,200

Italian

Arts

A

$1,200

Japanese

Arts

A

$1,200

Korean

Arts

A

$1,200

Language Teaching and Learning

Arts

A

$1,200

Latin

Arts

A

$1,200

Latin American Studies

Arts

A

$1,200

Law

Law

J

$1,200

Linguistics

Arts

A

$1,200

Management

Business & Econ

J

$1,200

Maori and Pacific Health

FMHS

C

$2,900

Maori Studies

Arts

A

$1,200

Marine Science

Science

L

$2,900

Marketing

Business & Econ

J

$1,200

Mathematics

Science

A

$1,200

Mathematics Education

Science

A

$1,200

Mechanical Engineering

Engineering

C

$2,900

Mechatronics Engineering

Engineering

C

$2,900

Media, Film and Television

Arts

A

$1,200

Medical Imaging

FMHS

C

$2,900

Medicine

FMHS/Liggins

C

$2,900

Molecular Medicine

FMHS/Liggins

C

$2,900

Music

Creative Arts and Industries

B

$1,500

Nursing

FMHS/Liggins

B

$1,500

Obstetrics and Gynaecology

FMHS/Liggins

C

$2,900

Operations and Supply Chain Mgmt

Business & Econ

J

$1,200

Operations Research

Engineering

C

$2,900

Ophthalmology

FMHS

L

$2,900

Optometry

FMHS

M

$2,900

Pacific Studies

Arts

A

$1,200

Paediatrics

FMHS/Liggins

C

$2,900

Pathology

FMHS

C

$2,900

Pharmacology

FMHS/Liggins

C

$2,900

Pharmacy

FMHS

C

$2,900

Philosophy

Arts

A

$1,200

Physics

Science

L

$2,900

Physiology

FMHS/Liggins

C

$2,900

Planning

NICAI

C

$2,900

Politics and International Relations

Arts

A

$1,200

Property

Business & Econ

C

$2,900

Psychiatry

FMHS

C

$2,900

Psychology

Science

L

$2,900

Russian

Arts

A

$1,200

Social Work

Education

A

$1,200

Sociology

Arts

A

$1,200

Spanish

Arts

A

$1,200

Speech Science

Science

C

$2,900

Statistics

Science

A

$1,200

Surgery

FMHS

C

$2,900

Theology

Arts

A

$1,200

Translation Studies

Arts

A

$1,200

Urban Design

Creative Arts and Industries

C

$2,900

Women's Studies

Arts

A

$1,200

Definitions


The following definitions apply to these guidelines:

Academic unit may refer to a faculty, school, department or institute. The academic unit responsible for administering an individual candidate’s PReSS Account is recorded next to department/school on the candidate’s registration summary

Doctoral candidates are students who are enrolled in a doctoral degree at the University

PReSS accounts are Postgraduate Research Student Support (PReSS) accounts provided by the University to assist doctoral candidates with direct research costs for up to four years of equivalent full-time study

Subject area is the official subject area in which the candidate is enrolled and is recorded next to Subject on the candidate’s registration summary

University means the University of Auckland and includes all subsidiaries
 

Key relevant documents


Include the following:

Document management and control


Content manager: School of Graduate Studies

Owner: Dean of Graduate Studies

Date approved: November 2017 

Review date: November 2020