Council Appointments Procedures


Application


These procedures apply to Council members and those eligible for appointment or election to Council
 

Purpose


This document provides further explanation and detailed mandatory procedures for implementing the Council Appointments Statute 2015    

Procedures


Appointments by expressions of interest

1.   Prior to calling for expressions of interest, the Council is to identify the relevant skills and experiences it is seeking from members to be so appointed, which are to be collated in a statement of skills and experiences sought relevant to the position

2.   The  Pro Vice-Chancellor (Māori) is to maintain a list, which is to be submitted to the Council for approval before expressions of interest are invited, of iwi and other Māori individuals or groups who may have an interest in the appointment (under section 3(b) of the constitution) of one person, being Māori and able to advise Council on issues relevant to Māori

3.   Following approval of the list, the Pro Vice-Chancellor (Māori) is to distribute to the interested parties the notice provided by the Returning Officer inviting expressions of interest

4.   Expressions of interest are to be invited as follows:

  • on the University website Home page for a period of one month
  • in the four national daily newspapers, on two separate occasions during the month
  • for the alumnus vacancy, by email to those alumni currently listed on the Alumni Database

5.   Interested parties identified are to be notified of:

  • the vacancy and
  • the skills and experiences sought (through the Statement of Skills and Experiences Sought Relevant to the Position); and
  • the closing date for expressions of interest, which will be no less than four weeks after the date of the notification

6.   The notification is to be in the format attached (Call for Expressions of Interest for an Appointment to Council)

7.   Expressions of interest of no more than 1,000 words must be submitted on the form attached (Expression of Interest for an Appointment to Council) and are to be received by the University Committee Executive 

8.  Council is to appoint a short-listing sub-committee to shortlist the nominees. The members of the short-listing sub-committee are to be:

  • the Chancellor, who will chair the sub-committee
  • the Pro-Chancellor
  • the Vice-Chancellor, and
  • one other member of Council as nominated by Council

The Pro Vice-Chancellor (Māori) is to be a member of the short-listing sub-committee when the appointment of the Māori member of Council is being considered

9.   The short-listing sub-committee may interview candidates should it wish to do so

10.  Council is to be provided with the names of the long list of candidates and copies of the Expressions of Interest of the short-listed candidates, which should accompany the Report of the short-listing sub-committee.  

Appointments by election

11. Before notices of candidacy are called for, the Council is to identify the skills and experiences it is seeking from members to be appointed by election, which are to be collated in a Statement of Skills and Experiences Sought Relevant to the Position

12. Notice of the election is to be given as follows:

  • in the Vice-Chancellor’s Update or other all-staff communication at the Vice-Chancellor’s discretion, and 
  • in the University intranet Home page, for a period of three weeks from the date of the Vice-Chancellor’s initial notification (as per 10(a))

13. The notice of election will inform staff of:

  • the vacancy, and
  • the skills and experiences sought (through the Statement of Skills and Experiences Sought Relevant to the Position); and
  • the closing date for Notices of Candidacy, which will be three weeks from the date of the Vice-Chancellor’s initial notification

14. The results of the election(s) will be publicised on the University intranet after Council has been advised

Definitions


The following definitions apply to this document:

Council refers to the Council of the University, constituted in accordance with Part 15 of the Education Act 1989, which is the governing body of the University

University means the University of Auckland 

Document management and control


Owner:  Registrar

Approved by: Council

Date approved:  10 August 2015