Guide to running a club and funding

Clubs handbook 2025

Discover the ins and outs of club management in this handy guide. Whether you're a new or returning executive, the handbook is your go-to resource for: 

  • Applying for grants 
  • Managing your club 
  • Running events 
  • Official recognition principles 
  • And more 

Re-registration

All clubs are required to re-register each year. We recommend completing this process early to avoid any disruptions. See the checklist below to get started:

  • One 'Bullying, Harassment and Discrimination' training and one either 'Creating Cultures of Concent and Respect' or 'Chat the Weird Out' 
  • Up-to-date contact details for key executive members
  • AGM minutes (signed and dated)
  • Bank details (current proof and signatories)
  • Membership list (minimum 30 members, 70% enrolled, with UPI or ID)
  • Asset register (updated)
  • Receipts and financial records completed for the year

Re-registration requirements may change each year. The items above are the main requirements, but additional items may be requested. 

Clubs that do not re-register will lose their registered status with the University. This means you won’t be able to:

  • Apply for grants
  • Book rooms or equipment
  • Attend Clubs Expo
  • Or access other club privileges

Registration opens: 6 October 2025
Registration closes: 14 November 2025

Clubs, Societies and Associations Funding

Clubs have access to funding from Student Groups, but clubs must first submit an application. These applications are carefully reviewed, and those selected will reflect sustainable goals, meaningful initiatives and activities that align with the university’s values and event guidelines.

Total fund available $500,000 

The remaining terms for 2025 are as follows:

  • August Small Grant: Friday 23 August 2024 

How to apply

All officially recognised University clubs, societies and associations can apply for funding through the online club management system. Log in to your club's portal to access the form. If you don’t have access, please contact the Clubs team via email studentgroups@auckland.ac.nz 

Drop-in sessions

Remaining drop-in sessions for Semester Two are as follows:
 
 11.30am–2pm  

  • Tuesdays: General Library – Near Student Hubs 
  • Wednesdays: KEIC – Student Lounge 
  • Thursdays: AUSA House – Reception

Please keep an eye on Weekly Emails or Enage for any changes in days, times and locations for Drop-ins throughout the week. 

Booking Requests

Registered university clubs can request rooms, equipment, or both by filling out the booking request form. For multiple space bookings, a drop-in consultation is required and our team will coordinate the rest