How to use Qualtrics to evaluate courses with unique delivery.

Changes to course evaluation for SEMESTER ONE, QUARTER TWO and SEMESTER TWO 2020

Due to COVID-19 SET course and teaching evaluations were replaced with Online Learning Evaluations (OLEs) for Semester One and Quarter Two, 2020.  In Semester Two, online students will be asked to complete the OLEs and on-campus students will complete SET.  The OLEs will evaluate courses in the online environment with a modified questionnaire. 

There is a template in Qualtrics entitled 'Online Learning Evaluation (OLE) - Course Questionnaire' which can be used for courses with unique delivery online.  Instructions on survey set-up in Qualtrics can be found in the guide at the bottom of this page.  

To read the Online Learning Evaluation questions see Online Learning Evaluations 2020

The University's primary method of summative course and teaching evaluation is the SET online system.  At the University of Auckland, each course is evaluated each time it is offered.  Most taught courses use SET, however there are some courses across the University that are not suitable, or not eligible for SET evaluation.  The reasons for this include:

- Unique delivery (ie block taught or taught in non-standard semester timing.)  Courses not suitable for SET may use Qualtrics, where appropriate, as a substitute for SET.  Courses that have a unique delivery timing, with approval of the Associate Dean (Academic), may contact the Academic Quality Office to have the course exempted from SET evaluation.

- The course does not meet the enrolment threshold for SET evaluation (<10 students).  In this case an alternative method of evaluation can be considered, such as Qualtrics, however Qualtrics should not be used for very small classes (<5 students).  

Qualtrics may also be used in some faculties to evaluate graduate teaching assistants (GTAs) who are not eligible to be evaluated in SET.

Courses that are eligible for SET evaluation, but not suitable because of delivery or timing may be excluded with the approval of the Associate Dean (Academic) in the faculty.  These courses must still be evaluated each time they are taught.

Where Qualtrics is to be used in place of SET for a course, the University core course evaluation questions should be used, and the overall course quality question must be used.  There is a template containing the core course evaluation questions available in Qualtrics.

Link to Qualtrics here.

To contact the Academic Quality Office, email quality@auckland.ac.nz

How to set up a course evaluation in Qualtrics

A detailed guide on setting up Qualtrics course and teaching evaluations is available to download below. 

An important point to note for courses using Qualtrics instead of SET, in the Qualtrics evaluation set up, the faculty Associate Dean (Academic) responsible for SET must be added as a 'collaborator' on the survey.  Associate Deans will then have access to survey reports and can report to the University Teaching and Learning Quality Committee, as occurs with SET.

Setting up Qualtrics for Semester One and Quarter Two OLEs

To set up a Qualtrics-based survey using the OLE template, please follow the guide below.  In Step 2, please choose “Online Learning Evaluation (OLE) - course questionnaire” template (as indicated here).  

To set up an optional teacher evaluation during Q2/S1 2020,  please follow the guide below. In Step 2, please choose “(S1 Q2 2020 only) Formative Teacher Evaluation Template” (as
indicated here