How to use Qualtrics to evaluate courses with unique delivery.

The University's primary method of summative course and teaching evaluation is the SET online system.  At the University of Auckland, each course is evaluated each time it is offered.  Most taught courses use SET, however there are some courses across the University that are not suitable, or not eligible for SET evaluation.  The reasons for this include:

- Unique delivery (ie block taught or taught in non-standard semester timing.)  Courses not suitable for SET may use Qualtrics, where appropriate, as a substitute for SET.  Courses that have a unique delivery timing, with approval of the Associate Dean (Academic), may contact the Academic Quality Office to have the course exempted from SET evaluation.

- The course does not meet the enrolment threshold for SET evaluation (<10 students).  In this case an alternative method of evaluation can be considered, such as Qualtrics, however Qualtrics should not be used for very small classes (eg <5 students).  

Qualtrics may also be used in some faculties to evaluate graduate teaching assistants (GTAs) who are not eligible to be evaluated in SET.

Courses that are eligible for SET evaluation, but not suitable because of delivery or timing may be excluded with the approval of the Associate Dean (Academic) in the faculty.  These courses must still be evaluated each time they are taught.

Where Qualtrics is to be used in place of SET for a course, the University core course evaluation questions should be used, and the overall course quality question must be used.  There is a template containing the core course evaluation questions available in Qualtrics.

Link to Qualtrics here.

To contact the Academic Quality Office, email quality@auckland.ac.nz

How to set up a course evaluation in Qualtrics

A detailed guide on setting up Qualtrics course and teaching evaluations is below. 

An important point to note for courses using Qualtrics instead of SET, in the Qualtrics evaluation set up, the faculty Associate Dean (Academic) responsible for SET must be added as a 'collaborator' on the survey.  Associate Deans will then have access to survey reports and can report to the University Teaching and Learning Quality Committee, as occurs with SET.