Alternative times or locations for exams

Find out about when you may apply to sit your exam out-of-time or out-of-centre.

Examination period availability

Make sure to plan all your personal activities around the exam period as we expect you to be available for the entire duration.

Dates printed in course handouts or in student diaries may not be accurate.

Individual exam dates are not finalised until they are published on Student Services Online.

Students returning overseas prior to examinations

If you need to return home prior to your scheduled exam on campus due to exceptional circumstances beyond your control, please follow the Aegrotat or compassionate consideration process.  

Problem with an exam time

There are strict criteria in place for approving an exam to be sat at a different time (referred to as out-of-time) or place (out-of-centre). Applications for personal commitments or travel will not be accepted. You should not book any travel during the exam period until after your finalised timetable is published. University exam periods can be viewed in advance.

Out-of-time exams must be taken as near as possible to the actual date of the scheduled exam. This is usually prior to the scheduled date of the exam and within 24 hours.

Applications must be submitted at least 2 weeks before the first day of the examination period; otherwise your application may not be considered in time. You may request to sit out-of-time or out-of-centre under the following categories: religious, bereavement, study, legal, sport/cultural, wedding, business. If your application does not meet the criteria for any of these categories, please let us as know as soon as possible by contacting the Examinations Office.

Examples of the required supporting documentation for each category is listed below. Depending on your situation, further evidence may also be required. Applications with insufficient supporting documents will not be approved.

Religious

Criteria: Exam conflicts with the Sabbath

Application forms: Special application forms for religious reasons only are available here.

Application fee: These applications are exempt from administrative fees in Semester Two 2020. 

Documentation required: Completed AS-33 application form; AS-32 religious declaration form completed by your pastor, rabbi, or church elder; AS-31 statutory application form.

Bereavement

Criteria: Family member or close friend (short notice acceptable).

Application forms: Please email the Examinations Office for application forms.

Application fee: These applications are fee exempt.

Documentation required: Completed application form, along with supporting evidence such as: a death notice, order of service, or other appropriate documents.

Study, legal, sport/cultural, wedding, or business categories

Applications for these categories in Semester Two 2020 have now closed.

Criteria and Supporting Documention for each category:

Study

Criteria: Overseas study; must be at a tertiary institute
Documentation required: Completed application form, along with supporting evidence such as: letter of confirmation from other institute showing enrolment, and flight itinerary. These applications are exempt from administrative fees in Semester Two 2020. 

Legal

Criteria: Court appearance (short notice acceptable)
Documentation required: Completed application form, along with supporting evidence such as: Court notice or court order. These applications are exempt from administrative fees in Semester Two 2020. 

Sport / Cultural

Criteria: Representing New Zealand at an international sporting or cultural event.
Documentation required: Completed application form, along with supporting evidence such as: A letter from your NSO and, if applicable, flight or travel itinerary (in most cases a match or game schedule will also be required). These applications are exempt from administrative fees in Semester Two 2020. 

Wedding

Criteria: Wedding of an immediate family member (parent, sibling, child) or part of bridal party.
Documentation required: Completed application form, along with supporting evidence such as: Invitation card, letter from marriage celebrant and, if applicable, flight itinerary. These applications are exempt from administrative fees in Semester Two 2020. 

Business

Criteria: Unavoidable business obligation or business travel. 
Documentation required: Completed application form, along with supporting evidence such as: a letter from your employer and, if applicable, flight itinerary (in most cases conference schedules, invitations or other documents will also be required). These applications are exempt from administrative fees in Semester Two 2020. 

  • Applications submitted during the exam period will not be considered unless the reason is due to bereavement or a legal obligation.
  • Academic staff cannot approve out-of-time or out-of-centre requests. Please direct your enquiries to the Examinations Office.
  • If your application does not fit in the listed criteria, please send us an email.