Alternative times or locations for exams

Find out about when you may apply to sit your exam out-of-time or out-of-centre.

Examination period availability

Make sure to plan all your personal activities around the exam period as we expect you to be available for the entire duration.

Dates printed in course handouts or in student diaries may not be accurate.

Individual exam dates are not finalised until they are published on Student Services Online.

Problem with an exam time

There are strict criteria in place for approving an exam to be sat at a different time (referred to as out-of-time) or place (out-of-centre). Applications for personal commitments or travel will not be accepted. You should not book any travel during the exam period until after your finalised timetable is published. University exam periods can be viewed in advance.

Out-of-time exams must be taken as near as possible to the actual date of the scheduled exam. This is usually prior to the scheduled date of the exam and within 24 hours.

Applications must be submitted at least 1 month before your first affected exam; otherwise your application may not be considered in time. You may request to sit out-of-time or out-of-centre under the following categories: religious, bereavement, study, legal, sport/cultural, wedding, business. If your application does not meet the criteria for any of these categories, please let us as know as soon as possible by contacting the Examinations Office.

The documentary evidence for each category is listed below as examples. Depending on your situation, further evidence may also be required. Applications with insufficient supporting documents will not be approved.

Religious

Criteria: Exam conflicts with the Sabbath
Documentation required: Completed application, inaddition to the supporting documents: the declaration from your priest, rabbi or church elder. Special application forms for religious reasons only are available here. These applications are fee exempt if submitted at least 1 month before the affected exam.

Out-of-time and out-of-centre application forms, and declaration forms for the categories below can be found at the following:

Bereavement

Criteria: Family member or close friend (short notice acceptable)
Documentation required: Completed application form, along with supporting evidence such as: Death notice, order of service or other appropriate documents. These applications are fee exempt.

Study

Criteria: Overseas study; must be at a tertiary institute
Documentary evidence: Completed application form, along with supporting evidence such as: letter of confirmation from other institute showing enrolment, and flight itinerary. These applications incur a fee.

Legal

Criteria: Court appearance (short notice acceptable)
Documentary evidence: Completed application form, along with supporting evidence such as: Court notice or court order. These applications incur a fee.

Sport / Cultural

Criteria: Representing New Zealand at an international sporting or cultural event.
Documentary evidence: Completed application form, along with supporting evidence such as: A letter from your NSO and, if applicable, flight or travel itinerary (in most cases a match or game schedule will also be required). These applications incur a fee.

Wedding

Criteria: Wedding of an immediate family member (parent, sibling, child) or part of bridal party.
Documentary evidence: Completed application form, along with supporting evidence such as: Invitation card, letter from marriage celebrant and, if applicable, flight itinerary. These applications incur a fee.

Business

Criteria: Unavoidable business obligation or business travel. Please note: temporary casual work (including Camp America) does not apply.
Documentary evidence: Completed application form, along with supporting evidence such as: a letter from your employer and, if applicable, flight itinerary (in most cases conference schedules, invitations or other documents will also be required). These applications incur a fee.

  • Applications submitted during the exam period will not be considered unless the reason is due to bereavement or a legal obligation.
  • Please be aware that there is a non-refundable application fee when applying for an out-of-time or out-of-centre exam. Bereavement applications and applications made due to medical reasons are exempt. Religious applications due to the Sabbath which are submitted more than 1 month before the scheduled exam date are also exempt.
  • Academic staff cannot approve out-of-time or out-of-centre requests. Please direct your enquiries to the Examinations Office.

Information on fees can be found in Fees Schedule A on the University of Auckland Calendar.