Personal Name Usage Standards

These standards apply to the personal names usage of all members of the University community whether at the University or elsewhere.

To define the standards for how the names of University community members should be used and presented.

1. Official documentation issued by the University such as ID Cards, academic transcripts, and Graduation Certificates must use the full legal name.

2. Consumption and display of preferred name must be used in all other situations, particularly where the system or service includes a communication channel for end users (e.g., the name is presented on the user interface or emails are generated).

3. The use and display of names must be type-consistent (i.e., the given-name element from a person's preferred name must not be mixed with the family-name element from a person's legal name).

4. These standards should be read in conjunction with the Personal Names Usage Guidelines.

The following definitions apply to this document:

University means the University of Auckland and includes all subsidiaries.

University community includes all staff (whether permanent, temporary or part time), honorary staff, students (whether full time or part time), contractors, subcontractors, consultants, alumni, associates, business partners or official visitors or guests of members of the University or UniServices.

Include the following:

• Privacy Act 2020
• Public Records Act 2005
• IT Acceptable Use Policy
• Privacy Policy
• Personal Name Usage Guidelines

Owner: Chief Digital Officer (CDO)
Content manager: Manager, Identity and Access Management
Approved by: Deputy Vice-Chancellor (Operations) and Registrar
Date approved: July 2019
Review date: July 2024