Data roles and responsibilities
Data trustee
The data trustee is the Vice-Chancellor, who is ultimately responsible for all data use, ensuring compliance with laws and regulations and delegating authority to data governors to steer strategic directions.
Data governors
Data governors
- Deputy Vice-Chancellor Operations and Registrar (institutional and administration)
- Provost (education and the student experience)
- Deputy Vice-Chancellor Research and Innovation
Responsibilities
- Ensuring data‐related policies and standards are adequate, relevant, and up to date to realise the University’s strategic goals.
- Advocating and educating staff on best data governance practices.
- Promoting and championing data governance initiatives and delegate authority to data custodians.
Data custodians
Custodians include the:
- Chief Financial Officer
- Pro Vice-Chancellor Equity
- Pro Vice-Chancellor Māori
- Chief Executive Officer of UniServices
- Directors of service divisions
Responsibilities
- Data classification
- Access
- Sharing decisions
- Providing strategic guidance and advice
- Addressing data gaps for reporting
- Delegating authority to data stewards
Data stewards
Stewards can be product owners, senior managers or delegated staff.
Responsibilities
- Day-to-day operations related to data, including definitions, quality and lineage
- Using feedback from data users and data creators to monitor and improve business processes
- Authorising data access rights
- Improving the useability of strategic data assets
Data users
This category includes data engineers, developers, data scientists, analysts, report writers and operational staff who use data.
Responsibilities
- Understanding and respecting privacy, data ethics and Māori sovereignty principles
- Ensuring data use is ethical, and data distribution is protected
Data creators
Staff or external parties who create, collect, capture, process and record original/raw data.
Responsibilities
- To ensure all data are cared for and are captured accurately on systems.
- To understand and respect privacy, data ethics, Māori sovereignty principles, and implications on reporting and how these impact the decision-making process.