Data roles and responsibilities

Data trustee

The data trustee is the Vice-Chancellor, who is ultimately responsible for all data use, ensuring compliance with laws and regulations and delegating authority to data governors to steer strategic directions.

Data governors

Data governors

  • Deputy Vice-Chancellor Operations and Registrar (institutional and administration)
  • Provost (education and the student experience) 
  • Deputy Vice-Chancellor Research and Innovation

Responsibilities

  • Ensuring data‐related policies and standards are adequate, relevant, and up to date to realise the University’s strategic goals.
  • Advocating and educating staff on best data governance practices.
  • Promoting and championing data governance initiatives and delegate authority to data custodians.

Data custodians

Custodians include the:

  • Chief Financial Officer
  • Pro Vice-Chancellor Equity
  • Pro Vice-Chancellor Māori
  • Chief Executive Officer of UniServices 
  • Directors of service divisions

Responsibilities

  • Data classification
  • Access
  • Sharing decisions
  • Providing strategic guidance and advice
  • Addressing data gaps for reporting
  • Delegating authority to data stewards

Data stewards

Stewards can be product owners, senior managers or delegated staff.

Responsibilities

  • Day-to-day operations related to data, including definitions, quality and lineage
  • Using feedback from data users and data creators to monitor and improve business processes
  • Authorising data access rights
  • Improving the useability of strategic data assets

Data users

This category includes data engineers, developers, data scientists, analysts, report writers and operational staff who use data.

Responsibilities

  • Understanding and respecting privacy, data ethics and Māori sovereignty principles
  • Ensuring data use is ethical, and data distribution is protected

Data creators

Staff or external parties who create, collect, capture, process and record original/raw data.

Responsibilities

  • To ensure all data are cared for and are captured accurately on systems.
  • To understand and respect privacy, data ethics, Māori sovereignty principles, and implications on reporting and how these impact the decision-making process.