Naming Policy


Application


This policy applies to the University as an institution through all its faculties, service divisions, institutes, centres, schools and departments whether academic or administrative and, where appropriate, to donors and sponsors.

Purpose


To regulate and provide a framework and guidance for the recognition of persons or bodies where facilities, or parts of facilities, academic positions, fellowships, collections, programmes, grants or any other things owned or operated by the University are named partly or wholly for such a person or body.

This policy also has the purpose of evidencing and confirming the delegation as may be necessary in respect of any naming to the University Naming Committee as constituted in this policy under S222 of the Act

For example this policy also permits all necessary delegation for naming to the Naming Committee as constituted in this policy

Introduction


The University has rights and powers enabling it to recognise persons or bodies who or which have rendered it extraordinary support or service.

Naming is a process in which the University recognises persons or bodies who or which have rendered it extraordinary support or service by naming facilities, or parts of facilities, academic positions, fellowships, collections, programmes, grants or any other things owned or operated by the University partly or wholly for such a person or body.

The action of naming is expressly recognised in this policy by the Council as being a function that may be exercised conveniently and without disadvantage to, and in fact is an enhancement of, its characteristic functions pursuant to the Education Act.

Policy


1. Council confirms the delegations set out in this policy reserving at all times the right to amend, qualify and determine such delegations

2. The University Naming Committee will report on the exercise of its delegated functions to the Council in such form and at such frequencies as the Council, through the Registrar, directs, and not less than twice in each calendar year

3. Naming will be the responsibility of the University Naming Committee, which is a Committee of Council

4. All naming may be granted or sanctioned and subject to such conditions as may be required, only by the University Naming Committee which is delegated that function by Council

5. Sponsorship naming is not included in the delegations to, and responsibilities of, the University Naming Committee which will refer all such applications to the Vice-Chancellor pursuant to the Charitable Gift and Sponsorship Acceptance and Approval Policy

6. Naming of Scholarships is subject to item 12 and also not included in the delegations in this item

7. The University Naming Committee may only grant naming in recognition of significant contributions to the University as set out in this policy

8. The University Naming Committee is to have the following membership:

  • The Chancellor (Chair) ex officio
  • The Pro-Chancellor ex officio
  • The Vice-Chancellor ex officio
  • The Deputy Vice-Chancellor (Academic) ex officio
  • The Dean of any Faculty relevant to the Naming ex officio
  • Director of Alumni Relations and Development
  • One other member of Council appointed by Council

9. The University Naming Committee will take into account in all naming the matters set out in the purpose of this policy and specifically will not grant or approve a naming that is:

  • inconsistent with the maintenance of the highest ethical standards and the need to permit public scrutiny
  • likely to adversely affect the University’s autonomy and academic freedom
  • inconsistent with the University’s strategic plan and academic and research priorities
  • subject to obligations which would be inconsistent with University statutes, policies and regulations
  • likely to incur significant undisclosed or unplanned costs and liabilities for the University
  • made in consideration of a GST supply by the University whether in form or substance unless all GST and taxation issues have been properly disposed of

10. The University Naming Committee will establish criteria for naming for meritorious service and report such criteria to Council

11. The University Naming Committee will, in each naming, address the term of a naming and may stipulate limitations on existing or future namings as to parts of facilities or things named

12. The naming of scholarships is delegated by Council to the Vice-Chancellor who may in turn delegate it to the Deputy Vice-Chancellor(Academic)

13. The University Naming Committee will be responsible for developing and publishing its own procedures and processes including the issuing of any guidelines subject to the same being consistent with this policy and any direction or alteration of this policy by the Council

Definitions


The following definitions apply to this policy:

Council is the University's governing body which comprises lay, staff members and student members

Facility(ies) means and includes a physical location or building, a teaching or research site or location, a teaching or research entity of any kind, airspace, ground space, and rights and things of any nature or description owned, operated or administered by the University

Naming is a process in which the University recognises persons or bodies who or which have rendered it extraordinary support or service by naming facilities, or parts of facilities, academic positions, fellowships, collections, programmes, grants or any other things owned or operated by the University partly or wholly for such a person or body.

Sponsorship means the payment of money or anything having a monetary value or the provision of services, rights or any type of property including goods and real estate, to the University where the payer or provider receives a consideration for such payment or provision in the form of advertising, logo use, publicity, naming or such similar rights but is not intended to mean or include normal day to day commercial transactions in which the University, in the ordinary course of business, purchases or otherwise acquires goods and services from another party

University means the University of Auckland and includes all subsidiaries

Document management and control


Content manager: DVCO

Owned by: DVCO

Approved by: Council

Date approved: 26 April 2017

Review date: 26 April 2020