Student travel checklist
Traveller checklist for University student activity travel.
28 April 2021
Important Covid-19 notice
Student international travel for University purposes remains restricted until further notice. Any overseas travel will require pre-authorisation.
This checklist is for students travelling on self-funded international activities. If your travel is funded by the University, please refer to the staff intranet page, Traveller Checklist for University travel.
- Read and adhere to the Travel Policy, the University Student Activity Travel Procedures and for staff and PhD students, the Field Activity Standard and related Guidance.
- Register on Via TRM and apply to the relevant Via TRM Programme or contact 360 International to be registered to an appropriate travel plan.
- Research the travel risk of your destination on the Ministry of Foreign Affairs' (MFAT) SafeTravel website.
- If you intend to travel to any destinations, including transit locations, which are listed as having an "avoid non-essential” travel or “do not travel” status by MFAT, complete the High Risk Travel Authorisation Form and receive clearance through the Risk Office.
- Students are encouraged to use the University’s preferred TMC, Orbit, at firstname.lastname@example.org or their leisure travel agency, House of Travel Parnell at email@example.com. This will enable automatic uploading of your itineraries in the traveller tracking system. For PhD students and staff, more information is available at Orbit.
- Ensure you are eligible for travel insurance, or that you have purchased appropriate international travel insurance (Example of a comprehensive travel insurance policy).
- Travel with a copy of the insurance certificate/policy with the emergency assistance contact number. If you are eligible for University-provided insurance, the Travel Insurance Certificate of Insurance is available on Guidelines for students travelling overseas.
- Register your details on the MFAT Safetravel website or your country of nationality’s equivalent if you are not a New Zealand citizen or resident.
- Complete a student international travel details form with your full travel itinerary through your Via TRM dashboard (if committed to a Via TRM programme) or through the link provided by 360 International (if registered to a Via TRM Travel Plan).
- Install the Travel Oracle app – this app provides travel risk advice by destination and 24/7 emergency assistance info for students travelling on University-provided insurance.
- Be aware of the risks involved specific to the country you are travelling to and take appropriate precautions, including any necessary vaccinations.
Some resources for travel risk information are:
- MFAT Safetravel
- Country Profiles in the Travel Oracle app
- LGBTI traveller risk considerations are detailed on these external sites: Australia’s DFAT Lesbian, gay, bisexual, trans and intersex travellers; UK’s FCO Lesbian, Gay, Bisexual and Transgender foreign travel advice
- Any concerns about travel risk, or for more information, please contact firstname.lastname@example.org
- Make sure your contact details and emergency contacts are updated on Student Services Online, see How to update your personal and address details.
- Should an incident happen while travelling, remember to check-in with your family and the University and respond to any messages from the emergency assistance provider.