Student travel considerations, risks and responsibilities

Programme expectations

The opening of applications and a subsequent nomination offer for a programme does not guarantee that the programme will proceed. The University of Auckland reserves the right to cancel overseas programmes and University-student travel activity for any reason.

• The most recent advice and policy from the New Zealand Government,
• The status and likely stability of the quarantine-free travel,      
• Insurance cover currently on offer through New Zealand insurers as well as the host country,
• The University of Auckland’s travel policy,
• The cost and expectation of quarantine requirements (in and out of New Zealand) and
• Other real and perceived risks or restrictions related to travel international travel.
   

Travel conditions and risks 

• Under the University of Auckland's Travel Policy, only travel to and between destinations with an MFAT travel advisory rating of (1) Exercise normal safety and security precautions or (2) Exercise increased caution is permitted in conjunction with University student activity travel.
• Travel to any destination with an MFAT travel advisory rating of (3) Avoid non-essential travel or (4) Do not travel is prohibited, unless approved through the University’s high-risk travel approval process.
• Only individuals with the right to return to New Zealand without requesting permission from Immigration New Zealand may be able to return to New Zealand in the event that quarantine-free travel is suspended.
• Government policies/travel restrictions, including allowances for quarantine-free travel, may change at short notice; travellers may be unable to depart from, or return to, New Zealand for an extended period of time.
• While abroad, travellers must abide by local government instructions and understand that cancellations and disruptions to travel arrangements, as well as local lockdowns and national lockdowns may limit or adversely impact the ability to arrive to, or depart from, the intended destination, as well as possibly inhibit movement within the host country.
• In the event of an emergency, depending on conditions the University of Auckland may require travellers to temporarily suspend operations, re-locate, or return to New Zealand until it is safe to return to the area.
• The NZ Embassy nearest your destination may temporarily close or suspend public services for security reasons.
• The NZ Embassy nearest your destination may not be able to provide emergency assistance should you require it.
• If there is a need to evacuate in an emergency, flights may be suspended and other departure or shelter in place options may be limited or non-existent.
• Access to hospitals, emergency medical care and medications may be limited or non-existent; Should you experience difficulties, the University of Auckland, associated insurance companies, and emergency service providers may not be able to provide immediate assistance to you.
• Host institutions and/or the local government in the intended travel destination may require that travellers provide proof of vaccination, submit to testing regimes, share travel and contact information upon request, and submit to self-isolation and/or quarantine at any point during the programme, and any quarantine related costs will be at the traveller’s own expense, unless covered by insurance.
   

Staying informed

• Travellers are responsible for ensuring they understand and meet all immigration and entry requirements for their intended destination country as well as any country they will be travelling to or through in conjunction with their University programme activity.
  
• Recent international travel advisories have stated that some travellers are receiving increased scrutiny at the US border. If you are a student considering booking University-related travel to the US or have University-related travel in place already please refer to 360 International for further information. Staff/doctoral candidates can refer to the staff intranet.
• The New Zealand Government maintains a list of country-specific travel warnings, alerts and guidance for travellers, available at SafeTravel. University of Auckland travellers are required to read applicable Travel Warnings in advance and must register their travel on the SafeTravel website, or their home country’s equivalent to SafeTravel if not a New Zealand citizen or permanent resident, in addition to completing the required University student travel registration form (or Semester Exchange Travel and Insurance Registration).
• It is the traveller’s responsibility to read information available from the Government and local news sources of the prospective host country regarding travel conditions and advice for travellers planning to enter the country, checking this information well in advance and referring back to these sources on a regular basis leading up to departure.
• Travellers are responsible for monitoring local news sources and websites for any changes in quarantine-free travel arrangements, amending travel arrangements accordingly and providing updated travel itinerary details to the University of Auckland for any changes.

Contingency planning

• Travellers must consider contingency planning for the possibility that travel may be delayed, paused or suspended for an extended period which may delay the traveller’s return to New Zealand. Travellers must bring any equipment they need to study remotely in case travel is unexpectedly delayed.
• Arrangements for continuity of care and/or treatment of any existing medical or mental health conditions are your responsibility and should be made prior to the start of any overseas programme and should account for possible travel restrictions and/or periods of isolation and/or lockdowns. Travellers must also consider any health/safety/ medication requirements and ensure that these can be met while travelling, including unplanned extended stays.

Academic Considerations 

• Your host university may modify in-person teaching and switch to remote or online instruction with little or no notice to respond to developing health or security risks in the host city or in response to local government instructions.
•  The disruptions caused due to world events during your exchange semester may affect your academic programme, and the University of Auckland may not be able to provide academic accommodations if your programme is cancelled or otherwise interrupted, and it is important to understand that any academic accommodations provided by the host university, if offered, may not be accepted by the University of Auckland.
• Withdrawal from the exchange programme after the deadline for changing enrolments at the University of Auckland or after the first day of classes at the host university, whichever is earlier, may result in the loss of an entire semester’s worth of credit, and you may not be eligible for a refund of fees paid.
   

Insurance (Semester Exchange participants)

• All students travelling overseas for exchange are responsible for ensuring they are covered with appropriate travel and medical insurance for the entire duration of travel, from time of departure from New Zealand and until return to New Zealand, and you must take responsibility for understanding any exclusions of cover in your policy. The University's preferred insurance policy is Studentsafe Outbound.
• Many travel insurance policies will not cover claims or financial losses related to epidemics or pandemics, and your insurance policy may not cover evacuation or other accommodations due to disruption to travel plans resulting from the pandemic. Furthermore, the Insurance Council of New Zealand (ICNZ) has advised that border closures or travel restrictions imposed by a government are not covered by any insurer as it is not possible to develop a product that accounts for the uncertainty and the level of risk this presents. Additionally, the fear of traveling is not covered by any travel insurance policy.
• If travelling to Australia: Access to publicly funded medical care in Australia is limited for New Zealand citizens, and is not a sufficient alternative to comprehensive travel and medical insurance. New Zealand residents are responsible for purchasing the Overseas Student Health Cover (OSHC) insurance policy required by the Australian host university and ensuring compliance with the OSHC requirements for your study visa, if applicable.
   

Financial liability

• Costs associated with government-imposed border or travel restrictions are not insurable. Additionally, the fear of traveling is not covered by the University’s travel insurance policy.
• University student travellers must be prepared to personally cover any costs that may arise, including uninsurable or other unrecoverable fees, travel costs, or other personal expenditures incurred as a result of their participation in and/or withdrawal from a University travel programme unless the sponsoring University department or service division has given prior authorisation for the expense.