University student activity travel insurance terms and conditions
The University of Auckland (UoA) provides international travel insurance to students with approved University student activity travel with the following conditions and circumstances.
University student activity travel refers to international travel for any student activity:
- undertaken to fulfil a requirement for academic progress at the University, or
- organised and/or funded by the University, or
- endorsed by 360 International or the Approving Manager and directly related to the student’s professional/academic development
University student activity travel does not include activities organised solely by a student or group of students unless they otherwise meet the above definition of University student activities.
Eligible Travel and Conditions
1. Students undertaking approved University student activity travel who are travelling internationally from and returning to New Zealand (please note, one-way journeys are not eligible for insurance coverage) and whose travel is registered and approved through 360 International are eligible for comprehensive travel & medical insurance coverage under the University's Premier Corporate Travel Policy, with the exception of:
a. Programmes of a semester length or longer, including the 360 International Semester Exchange programme. Students travelling on these programme are required to purchase comprehensive travel & medical insurance separately, with continuous and uninterrupted coverage from the date of departure until their return to New Zealand, with coverage through the Outbound StudentSafe policy (PROMOCODE 360OSE) or a comparable policy that meets or exceeds the level of coverage provided by Outbound StudentSafe, in addition to meeting any insurance requirements imposed by the host country and/or host university during the period of exchange.
b. Students whose primary reason for travel is to undertake University sporting activity. Travellers in this category must send details of their proposed travel and sporting activity to email@example.com to ensure the appropriate insurance cover is obtained, if not covered through the National Sporting Organisation.
2. If you have a known pre-existing medical condition please read the Allianz pre-existing medical conditions statement, available below, to determine if you are covered automatically.
A pre-existing medical condition means any physical defect, infirmity, existing or recurring illness, injury or disability of which you are aware of for which you have received a medical examination, consultation, treatment or investigation. Please check with your health Physician as to whether you are fit to travel. Travelling against medical advice may result in failure to comply with policy terms and conditions, resulting in claims being declined.
If you are unsure if your pre-existing condition is covered please email the University's broker, Marsh Ltd (Traveleasy.firstname.lastname@example.org) quoting the policy number 76660004001-02. Any questions may also be directed to: email@example.com.
3. The official source of advice and risk level for countries is the Ministry of Foreign Affairs and Trade Safe Travel website. If those travelling under the UoA travel insurance intend to travel to a location which has areas categorised as ‘avoid non-essential travel’ or ‘do not travel’ they must seek pre-approval by contact the Risk Office to complete a High Risk Travel Form.
4. Students will be covered for up to 14 days of associated personal travel (e.g. visiting relatives, holiday) undertaken in conjunction with University student activity travel, and a total of 90 days. Students travelling with more than 14 personal days, and/or in excess of 90 total days, will need to pay for additional insurance through the University’s insurance broker.
5. Students must have travel insurance in place for the entire duration of their trip. When using University-provided insurance you must be insured by the University insurance policy for the entirety of the journey; it is not permitted to combine insurance policies.
6. No cover is provided for family members of students. Cover for family members can be purchased separately. Please contact the Risk Office for further details.
Process for Applying
1. Any staff member supporting overseas student travel activities and/or organizing student travel bookings must submit the Overseas University Student Activity Form at least 30 days in advance of any travel, with details of all participating students and the nature of the activity to be undertaken overseas. This includes University funded and student self-funded travel. Please contact 360 International for access to the form.
2. All funded University activity travel must be booked through the University's Travel Management Company (Orbit), in accordance with the Travel Policy.
3a. All sub-doctoral students must record their travel plans and itinerary via the Student International Travel Registration Form at least 2 weeks prior to departure. Please contact 360 International if you are unsure whether your activity is considered approved University Student Activity Travel.
3b. All doctoral students are automatically covered under the University's Premier Corporate Travel Insurance, provided flights are booked through Orbit and travel does not include more than 14 personal days before/after the overseas University-student activity. Doctoral students who have booked travel outside of Orbit or who have more than 14 personal days and/or more than 90 days total, must record their travel plans and itinerary via the Student International Travel Registration Form at least 2 weeks prior to departure.
3c. Any amendments to the original travel itinerary, including additional travel segments that are booked after submission of the Student International Travel Registration form and before or during the overseas journey, should be reported through the Additional Travel Form.
4. Provided these University Student Activity Travel Insurance Terms & Conditions and other relevant University travel policies are met, insurance cover as stated in the insurance policy will apply for all trips registered prior to departure.
5. Should additional cover be required, details of additional travel days to be covered by the student will be provided upon submitting the Student International Travel Registration Form, with information to contact the University's travel insurance broker to arrange payment.
6. Travellers who are New Zealand citizens/permanent residents are also expected to register their travel details on the Ministry of Foreign Affairs and Trade SafeTravel website. International students are recommended to register their travel with their home country equivalent.
To submit an international travel insurance claim:
1. Complete the FS-45 Travel Insurance Claim Form (PDF below) including the UoA Policy Number 76660004001-03.
2. Email the form to our travel insurance broker, Marsh Ltd (firstname.lastname@example.org), along with a copy of the email received from the 360 International team confirming eligibility for coverage under the University's travel insurance policy.
Excess on these claims is to be paid by the student traveller unless participating in a fully-funded University programme abroad.
Please contact 360 International with any questions about the University student activity travel registration process or requirements.
University Premier Corporate Travel Insurance Policy Schedule. Size: 560.5 kB.
Document Description: The University Premier Corporate Travel Insurance Policy Schedule applicable for staff and students covered under the University's Funded Travel and/or University Student Activity Travel Insurance Terms and Conditions.
University Premier Corporate Travel Insurance Policy Wording. Size: 430.8 kB.
Document Description: The University Premier Corporate Travel Insurance Policy Wording applicable for staff and students covered under the University's Funded Travel and/or University Student Activity Travel Insurance Terms and Conditions.
Allianz Statement on Pre-existing Medical Condition Coverage. Size: 322.2 kB.
Document Description: Allianz statement on coverage and exclusions for pre-existing medical conditions for travellers covered under the University's Premier Corporate Travel Insurance policy.
Emergency Traveller Assistance Information. Size: 345.4 kB.
Document Description: Information regarding emergency traveller assistance available to students covered under the University-provided travel insurance. It is advised that student travellers with approved University student activity travel print a copy of this document to carry with them while travelling.
Covid-19 Benefits Guide. Size: 60.3 kB.
Document Description: A guide on Covid-19 benefits available under the University's Premier Corporate Insurance Policy.
FS-45 Travel Insurance Claim Form. Size: 78.6 kB.
Document Description: Travel insurance claim form for University staff and students covered under the University's Premier Corporate Travel Insurance Policy.