Introducing OneDrive

Find out more about using Microsoft's OneDrive free cloud-based storage to always have your files with you

What is OneDrive?

With OneDrive, you can sync files between your computer and the cloud, so you can get to your files from anywhere - your computer, your mobile device, and even through the OneDrive website at OneDrive.com. If you add, change, or delete a file or folder in your OneDrive folder, the file or folder is added, changed, or deleted on the OneDrive website and vice versa. You can work with your synced files directly in File Explorer and access your files even when you’re offline. Whenever you’re online, any changes that you or others make will sync automatically..

What's the difference between OneDrive, Google Drive and my University home drive?

OneDrive

OneDrive is the recommended choice for storing your University work. It integrates with Microsoft 365 including MS Teams and is easier for you to share files and folders with other students and staff if you decide.

Google Drive

While Google Drive is used a lot at the University, there will be changes to Google Drive in 2022, including introducing a 1GB quota in 2023. We recommend using OneDrive instead.

University Home Drive (H:)

Your University Home Drive is a small drive that you have on University storage. It is only accessible to you while you're enrolled or employed at the University. Your files are also backed up nightly. Because your files are kept in the University datacentres you can use this space to store files that legally must remain in NZ or on the University. It is also useful to store files for applications that don't perform well with OneDrive or Google Drive.

There are some large drawbacks though:

  • As a student you cannot access any files stored here off-campus or from mobile devices
  • It also doesn't allow any files to be shared
  • The space you have available is a small fraction of what you have with OneDrive or Google Drive

Summary of storage options

Item OneDrive Google Drive University home drive (H:)
Storage size: 1TB Will be 1GB in future Less than 25GB
Where my files are stored: Australia Any location world-wide On University premises only
Available off-campus Yes Yes No
Files kept: While employed or enrolled While employed or enrolled
While employed or enrolled
Restore from: Previous versions recovered yourself Previous versions recovered yourself Previous versions by IT service request
File sharing: Choose person's name Need to know username Not possible
Integation with Office 365: Yes No No
Ideal for:
  • Work and assignments
  • OneDrive is preferred
  • Files that must remain on University premises or within NZ
  • Applications that don't perform well with cloud-based storage

What should I use OneDrive for?

OneDrive is the ideal place to store your University work and assignments. It allows you to access the files from anywhere - perfect if you need to make quick changes on the fly.

What should I not use OneDrive for?

Your OneDrive files are stored in Australia. If your work requires certain information to remain in New Zealand then you should use your Unifiles home drive (H:) instead. If you are using older applications that struggle working with cloud-based files, then again, Unifiles may be a better solution for those specific files.

Is my OneDrive really free?

Yes, your OneDrive is free. The only limitations are that it's 1TB in size (which is huge for most people) and it is only available while you are enrolled as a student or employed as a staff member. 

Can I use my OneDrive after I leave the University of Auckland?

No - you will lose access to your files and they will be automatically removed by Microsoft soon afterwards. It's really important that if you have files that you want to keep after leaving the University that you MUST copy them elsewhere before you graduate or leave.