Supporting documentation

As part of the exchange application process, you will need to provide supporting documentation.

Before you start your supporting documentation, please ensure you've read how to get started.

For the exchange application to 360 International, we require three supporting documents:

  1. Academic Planning Worksheet
  2. Host University Preferences and Proposed Courses Form
  3. Statement of Purpose

On this page you can download the Academic Planning Worksheet and Host University Preferences and Proposed Courses Form. Note, there is no Statement of Purpose template to download. You can browse the internet or other sources for examples on how to structure this. You will add your Statement of Purpose to the appropriate textbox on the exchange application. 

The Course Approval Form only needs to be completed after you have received a nomination offer from 360 International for one partner university, and are applying to the partner university. It is not required at the initial application to 360 International, although if you've completed one for your first choice, then you can include that in your exchange application on the University's learning abroad portal.

Academic Planning Worksheet

When applying to 360 International for the semester exchange programme, you must submit an Academic Planning Worksheet. We recommend that you have a copy of this worksheet when reviewing remaining degree requirements with the Student Hub. However, you can also complete it on your own after you’ve discussed your requirements with the Student Hub. 

This worksheet is not used to assess eligibility for exchange or enrolment into courses at a host university, however it is important for you to understand which requirements you need to fulfil for your degree plan to help identify appropriate courses from the partner university catalogue. 

Please download and save the worksheet before you fill it out. Once completed, upload the worksheet to your application in the University's learning abroad portal.

Host University Preferences and Proposed Courses Form

When applying to 360 International for the semester exchange programme, complete the Host University Preferences and Proposed Courses Form. The Course Approval Form is not required in the initial application to 360 International. 

Please download the form and save it before you fill it out. Research appropriate courses at each partner university and list them in your application. Once completed, upload the form to your application in the University's learning abroad portal.

Notes on filling out this form:

  • Please fill it out based on the name of the faculty and department at the partner university. This will be helpful for our team when processing applications. 
  • If you're a conjoint student and plan to take courses in more than one department/faculty, then please list both, but indicated your preferred option (e.g two faculties, first choice is Faculty of Arts, second choice is Faculty of Business). 
  • Some partner universities may not permit students to take courses across faculties, so it's important to research carefully and check the exchange partner university fact sheets.

Please note the form is for you to complete. You do not need to seek faculty approval for this form.

Course Approval Form

Important changes to course approval

If you have gone on exchange during Semester One 2024 or before and you need to request a new course approval form, please use the existing pdf below and follow the instructions on this page.

Our team has implemented a new course approval form and process for the Semester Two 2024 exchange cohort. If you're going on exchange in Semester Two 2024, please follow the instructions sent from 360 International via email in late March 2024.

When you have received a nomination offer and are applying to your host university, complete the Course Approval Form. As you are crediting back courses towards your degree to stay on track for completion, you should have an idea of which space the course would fit in your degree when you list the course on your form. Do not list courses that are similar to courses you have already completed at the University of Auckland.

The Course Approval Form gives you confirmation of what type of credit you can earn if you successfully complete and pass the course abroad. Note that the department/faculty can decline awarding credit for courses if the course is not appropriate for credit, or if you have already completed the same course at Auckland.

Course approval process

  • You will need to email your Course Approval Form and course outlines to your faculty programme advisers. The email contacts for faculty programme advisers can be found on eligibility and timing.
  • Please note for Creative ArtsEngineering and Science students, you will need to contact your department advisers first for departmental approval before you send to your faculty programme advisers for faculty approval.

You must have faculty approval in order to get credit pre-approved towards your University of Auckland degree and be able to participate in the exchange.

Give your faculty at least four to six weeks to process your course approval request, so submit this form to your faculty advisers as soon as possible after you have been nominated.

It is your responsibility to email your completed Course Approval Form to 360 International by the deadline stated for your exchange cohort. 

Note: You must still complete the form and obtain the relevant signatures even if you receive the course equivalency assessments from your faculty in the body of an email.