How to apply

Follow the steps below to prepare your application for exchange.

Application process

The exchange application process:

  1. Review your academic plan
  2. Research host universities and courses
  3. Apply to 360 International on Via TRM
  4. Receive a nomination offer 
  5. Apply to the host university
  6. Organise course approvals
  7. Complete other pre-departure forms

For more details, please see below.

Note for Semester Two 2022 exchanges

Applications for Semester Two 2022 are now open, allowing students to apply for an exchange in Australia. Applications are due 11.59pm, 10 February 2022.

Note, student travel to Australia will only be permitted for students accepted into the 360 International semester exchange programme, provided quarantine-free travel is available and likely to remain stable. The University continues to closely monitor the situation abroad and review guidelines for travel on a regular basis, working closely in compliance with appropriate government guidelines as health conditions can change rapidly. The University reserves the right to suspend the exchange programme should circumstances change. All other University-student travel activities remain restricted.

Please note, we are not planning to open applications for other destinations at this time, as we require more certainty on the timeline and processes associated with the New Zealand Government's plans to reconnect New Zealanders with the world. Although we understand that other countries may be gradually opening up, and things can and may change for the better between now and the start of Semester Two 2022, allowing more flexibility for international travel in general, there is still too much uncertainty at this stage and many factors must be considered before we can resume our broader exchange activities. Note, a few of these factors taken into consideration include:

  • The Government-issued “Do Not Travel overseas at this time” notice remains in place for all New Zealanders. For more information and the most recent updates, please refer to the Safe Travel Advisory website.
  • Our students’ safety is priority. While New Zealand is currently managing the pandemic reasonably well within our borders, the most recent community outbreak here shows just how quickly things can and will continue to change, and as the situation overseas continues to evolve, there is no indication at this time that the situation will sufficiently improve, in time for exchanges to go ahead in 2022.
  • There has been a high demand for Managed Isolation and Quarantine (MIQ) services, and New Zealanders are continuing to experience difficulty returning home. Unfortunately the reality is that strict requirements are likely to remain in place for most travellers, with availability of MIQ spaces continuing to be limited in the face of demand, through much of next year.
  • We understand that the Government’s intention is to open new travel pathways reflecting risk, with phased implementation for travellers from low, medium and high risk countries, but we do not have a timeline for when these pathways will be implemented or which countries will be considered low-to-medium risk. This makes it difficult to know which host country destinations will be viable and stable options.
  • There is a general exclusion in insurance policies for pandemics and epidemics, and while some insurers may provide limited coverage for medical claims related to contracting COVID-19, most will not cover travel disruptions or unexpected costs as a result of Government imposed restrictions as a result of the pandemic. Therefore, we are not confident that you would have an appropriate level of cover while on exchange.
  • With the long lead time and many steps required to prepare for an overseas exchange, both from the student and an administrative perspective, we do not want to create a false sense of hope for our students or exchange partners, knowing that any changes at the border are likely to take time and we need to be confident that there is some stability in travellers being able to leave and return to New Zealand before we can realistically support the outbound exchange programme for other destinations.

We will continue to follow New Zealand policy and advice, and in the event the New Zealand Government travel advisories and policies are revised in the coming months, to allow for more flexibility around international travel and returning to New Zealand in the future, with less reliance on MIQ stays, and with there being sufficient time for us to reasonably prepare for and facilitate the various steps in the exchange process in time for Semester Two 2022, we may consider opening up applications for other limited destinations. To stay up to date with any future developments in this area, please sign up to our newsletter mailing list.

Exchange application checklist

We understand that there are many steps when preparing for your exchange application, so we've prepared this checklist to help you get started with your application. You don't need to submit this in your application as it is a resource to guide you in your preparation stage.

Step 1: Review your academic plan

Before you apply for exchange, you’ll need to understand how an exchange fits into your degree plan. Please review eligibility and timing and semester exchange in Australia.

Please note, the opportunity for Semester Two 2022 exchange to Australia is only available to undergraduate students who are currently in New Zealand, meet the exchange eligibility requirements and are:

  • Australian and New Zealand Citizens,
  • New Zealand Permanent Residents, or
  • New Zealand Resident visa holders (with valid travel conditions).

Visit your faculty student centre to discuss which degree requirements you can fulfil while on exchange. If applicable, check with your faculty regarding eligibility for the General Education Exemption.

  • Once you know your options, you should complete the Academic Planning Worksheet available for download under supporting documentation

Step 2: Research host universities and courses

You will need to research up to three universities for exchange to Australia and list in order of preference on your application.

  • For each option, you will be asked to identify 8-10 potential courses which could fulfil your degree requirements and complete the Host University Preferences and Proposed Courses Form as part of supporting documentation.

Courseload on exchange in Australia: Whilst students can enrol between 45-75 points to transfer to their Auckland degree from exchange, most of our Australian partners do not permit students to overload (take five courses) from the standard full-time courseload, unless granted on case-by-case basis, which is not guaranteed. Students should plan to complete and transfer between 45-60 points from an exchange semester in Australia.

How to begin your research:

When researching, look for courses in the corresponding semester as academic calendars may differ. The Australian academic calendar aligns similarly with the University of Auckland's calendar. Pay close attention to course restrictions, prerequisites, language of instruction and years of study.

Step 3: Apply to 360 International on Via TRM

Before you start an application on Via TRM, ensure you’ve prepared your supporting documentation. You’ll upload the supporting documents onto your online application.

In addition to the two supporting documents mentioned above, you're also required to prepare a statement of purpose of up to 500 words on why you are applying to participate in a 360 International semester exchange. You'll upload this onto your online application and your statement will be assessed during the selection process. Your statement should include:

  • Reasons why you'd like to participate in an exchange (i.e personal motivations, academic and professional benefits)
  • Why you would be suitable representative for the University of auckland
  • Any additional information on why you've listed particular universities in your application

You submit your application on Via TRM.

You'll only submit one application for exchange, and you begin this on your first choice university’s Via TRM page. Please note, we have some faculty specific agreements with some partners, so you may need to apply to the specific faculty page (e.g. Melbourne Law).

At the end of your application, you’ll list the remainder of your choices as alternate options in order of preference.

If applying for two semesters at one host university: Submit one application indicating two semesters. We cannot guarantee we can offer you two semesters, as this is subject to availability of space.

If applying for two consecutive semesters at two different universities: Apply for your first semester, then your second exchange in the following application round.

Step 4: Receive a nomination offer

360 International will review and process applications after the deadline has passed. You will be notified of your application outcome four to six weeks after the deadline.

Nominations are based primarily on academic merit. Students with a higher cumulative GPA will receive priority consideration. Ensure you've done thorough research and are willing and able to attend any of your options. We'll make every effort to place you at one of your preferred choices, but we cannot guarantee that you will receive a nomination for your first choice.

If accepted, you will be sent a nomination offer, at which time you will need to:

  • Accept or decline your nomination offer, and any awards, by the deadline given
  • Attend a nomination session

Step 5: Apply to the host university

Once you've attended a nomination session, our team will nominate you to the partner university. Instructions will be shared with you after on how to apply to the partner university (please wait until we've provided you with instructions).

All students are also required to attend a pre-departure session (typically held during the study break before exams). This session will cover topics in preparation for your exchange, including health and wellbeing, intercultural matters and employability. 

Step 6: Organise course approvals

360 International requires a completed course approval form which has been signed by your faculty before you go on exchange. You will begin working on the course approval process after receiving a nomination offer from 360 International.

Complete the Course Approval form and email the form and host university course outlines to your faculty for approval. The form is available under supporting documentation.

On your Course Approval form, indicate the number of points you intend to enrol in at the University of Auckland whilst on exchange (45, 60 or 75 points). Your enrolment points here at the University is the maximum number of points you can transfer back to your degree.

Email the completed Course Approval form to 360 International by the given deadline.

Note: Even if a course is on a faculty pre-approved list, you still need to complete a course approval form and submit it to your faculty for assessment.

Step 7: Complete other pre-departure forms

During the pre-departure session, 360 International will provide further instructions on forms that we need you to complete prior your departure for exchange. This includes your full travel itinerary details and confirmation of insurance, in addition to other forms. More information is available under preparing to go.

Notes on GPA

Your cumulative GPA is the deciding factor. If you are concerned about not meeting the GPA requirement, please contact 360 International. Applicants may be considered on a case by case basis.

Your application will be assessed based on your cumulative GPA, which includes the most recent semester once all grades are posted. Although you won’t know your GPA when submitting your application, we only make decisions after grades are available from the most recent semester. If accepted for exchange, you’re expected to maintain a term GPA of 5.0 (B average) up until the time of departure. We'll check your grades and you may be withdrawn from the programme if you don't maintain this requirement.

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