How to apply

Follow the steps below to prepare your application for exchange.

Application process

The exchange application process:

  1. Review your academic plan
  2. Research host universities and courses
  3. Apply to 360 International on Via TRM
  4. Receive a nomination offer 
  5. Apply to the host university
  6. Organise course approvals
  7. Complete other pre-departure forms

360 International manages the semester exchange programme at the University. First, you need to apply to 360 International for consideration. Second, if you've met the eligbility requirements for a nomination offer and accepted your offer, you will then apply to the host university. 360 International will guide you through the exchange process.

For more details, please see below. 

Please note, you only submit one application for exchange. You start this on your first choice university page on Via TRM, and list your additional preferences at the end of the application. Please do not start multiple applications or submit more than one application.

When to apply for exchange

Applications for Semester One 2023 are currently open and will close 1 July 2022.

We have two exchange application rounds each year, one for Semester One and one for Semester Two. You apply a year in advance for the exchange (i.e apply in Semester One 2022 for Semester One 2023 exchange).

Applications for Semester Two 2023 will be due 1 December, and applications will be open by 15 October. You can still research and prepare your documents in the meantime.

Applications will only be reviewed after the deadline, so we encourage you to take time to do your research and prepare your documents. It's important that you research carefully and you've considered suitability of courses, practical matters such as finances and what university experience you would be interested in.

Travel considerations before you apply

It is important that you read and consider carefully the risks and uncertainties associated with travelling during the ongoing pandemic before applying for exchange, which can be found on Covid-19 student travel considerations.

The University of Auckland reserves the right to suspend or cancel the exchange for any reason. Any decisions made with regards to the operation of the outbound exchange programme will be based on the most recent information available at the time and will take into consideration various factors, including the most recent advice and policy from the New Zealand Government, the status and likely stability of the quarantine-free travel, availability of appropriate insurance coverage, the University of Auckland’s travel policy, the cost and expectation of quarantine requirements (in and out of New Zealand), the operating status of our overseas partner universities, and other real and perceived risks or restrictions related to international travel.

Exchange terms and conditions

It's important to read through and ensure you understand the terms, conditions and considerations for the exchange programme and student travel during Covid-19.

At the time of application, you are asked to accept and sign the terms and conditions of the semester exchange programme, as well as acknowledge and accept the considerations for travel during Covid-19. The forms for these terms and conditions can be downloaded from the exchange application on Via TRM.

Exchange application checklist

We understand that there are many steps when preparing for your exchange application, so we've prepared this checklist to help you get started with your application. You don't need to submit this in your application as it is a resource to guide you in your preparation stage. 

Step 1: Review your academic plan

Before you apply for exchange, you’ll need to understand how an exchange fits into your degree plan. Please review eligibility and timing.

Contact the Student Hubs to discuss your remaining degree requirements to figure out what courses you’ll be looking to take while on exchange. If applicable, check with the Student Hubs regarding eligibility for the GenEd exemption.

Courseload on exchange: Students are expected to enrol between 45 to 75 points in one semester for exchange, with the average being 60 points that students complete. If intending to apply for exchange in the final semester of study, students must have at least 45 points remaining in their degree. Note, if you wish to utilise the GenEd exemption and plan to enrol in 45 points only, please read more information on the GenEd exemption page.

  • Once you know your course options, you should complete the Academic Planning Worksheet available for download under supporting documentation

Need guidance?

We host information sessions during the semester that go over the exchange application process. We have our final general information session coming up on 2 June. Please register through 360 International events.

Helpful tip: to stay in the loop with updates from our team, please join our mailing list.

Step 2: Research host universities and courses

Now that you understand what courses you need to do on your exchange, you can start researching courses at your top five universities. We ask you to list five partner universities with your application to improve your chances of being considered for a nomination.

  • For each option, you will be asked to identify 8-10 potential courses which could fulfil your degree requirements and complete the Host University Preferences and Proposed Courses Form as part of supporting documentation.

In addition to suitability of courses, please also consider when researching:

  • Cost of living in the host university/host city
  • Campus life
  • University experience that you personally want to have
  • Funding available for your university or region(s) of interest

How to begin your research:

Courses to research: Your remaining degree requirements will determine what courses you can complete on exchange. 
  • If you're looking to take compulsory/core courses on exchange, you need to find a matching course from the partner university catalogue that is equivalent to the specific course taught at Auckland. You will compare partner university course outline with the Auckland course outline
  • For the electives or any stage Subject X degree spaces, you can look for a specified or unspecified course match from the partner university catalogue (within a subject area at an appropriate year level, but it does not necessarily need to match a course on offer here).

Pay close attention to course restrictions, prerequisites, language of instruction and years of study. For example, some partner universities have requirements on the number of semesters that must be completed or length of study in an academic field prior to commencing an exchange. There may also be restrictions on citizenship types for the exchange programme. Few partner universities also have a higher GPA requirement for exchange, which will be listed on the Via pages and fact sheet (e.g. University College London, King's College London and Trinity College Dublin).

Academic calendars: When researching, look for courses in the corresponding semester as academic calendars may differ. If next year's courses are not yet released, please refer to the current academic year's courses or the most recent courses available.

The current academic year for our Northern Hemisphere partners is known as the 2021 to 2022 academic year. Thus, you'll be looking at spring 2022 courses for your research for Semester One 2023 (spring 2023) if the spring 2023 courses may not be available yet.
  • The Australian academic calendar aligns similarly with the University of Auckland's calendar.
  • The Northern Hemisphere's autumn/fall/first semester aligns with Auckland Semester Two. This is generally the start of the academic year for many of our partners.
  • The Northern Hemisphere's winter/spring/second semester aligns with Auckland Semester One. This is generally the end of the academic year for many of our partners.

Step 3: Apply to 360 International on Via TRM

Before you start an application on Via TRM, ensure you’ve prepared your supporting documentation. You’ll upload the supporting documents onto your online application.

In addition to the two supporting documents mentioned above, you're also required to prepare a statement of purpose of up to 500 words on why you are applying to participate in a 360 International semester exchange. You'll upload this onto your online application and your statement will be assessed during the selection process. Your statement should include:

  • Reasons why you'd like to participate in an exchange (i.e personal motivations, academic and professional benefits)
  • Why you would be suitable representative for the University of Auckland
  • Any additional information on why you've listed particular universities in your application

Where to apply: You submit your application on Via TRM.

  • You'll only submit one application for exchange, and you begin this on your first choice university’s Via TRM page. Please note, we have some faculty specific agreements with some partners, so you may need to apply to the specific faculty page (e.g. Melbourne Law, McGill Business, etc.). 
  • At the end of your application, you’ll list your remaining choices (second to fifth choices) as alternate options in order of preference. It is important that you select your alternates in the same order of your preferences listed on the Host University Preferences and Proposed Courses form.

Note on multiple applications: Please do not submit multiple applications on Via TRM. If you have started more than one application, please only submit the application for your first choice and withdraw the other remaining applications.

If you need to make changes to an application you've submitted, please email 360international@auckland.ac.nz.

If applying for two semesters at one host university: Submit one application indicating two semesters. We cannot guarantee we can offer you two semesters, as this is subject to availability of space.

If applying for two consecutive semesters at two different universities: Apply for your first semester, and then your second exchange in the following application round.

Funding for Semester One 2023 exchanges

Applications for the 360 International Award for Equity Students and 360 International Award for Māori and Pacific Students opened on 1 May and close on 15 June 2022. If you'd like to receive updates on the awards, please join our mailing list.

Note, these award applications are due before exchange applications close, so be sure to plan ahead and apply early.

Step 4: Receive a nomination offer

360 International will review and process applications after the deadline has passed. You will be notified of your application outcome four to six weeks after the deadline.

Nominations are based primarily on academic merit. Students with a higher cumulative GPA will receive priority consideration. Ensure you've done thorough research and are willing and able to attend any of your options. We'll make every effort to place you at one of your preferred choices, but we cannot guarantee that you will receive a nomination for your first choice.

If accepted, you will be sent a nomination offer, at which time you will need to:

  • Accept or decline your nomination offer, and any awards, by the deadline given
  • Attend a nomination session

Step 5: Apply to the host university

Once you've attended a nomination session, our team will nominate you to the partner university. Instructions will be shared with you after on how to apply to the partner university (please wait until we've provided you with instructions).

All students are also required to attend a pre-departure session (typically held during the study break before exams). This session will cover topics in preparation for your exchange, including health and wellbeing, risk management, intercultural matters and employability. 

Step 6: Organise course approvals

360 International requires a completed course approval form which has been signed by your faculty before you go on exchange. You will begin working on the course approval process after receiving a nomination offer from 360 International.

Complete the Course Approval form and email the form and host university course outlines to your faculty for approval. The form is available under supporting documentation.

On your Course Approval form, indicate the number of points you intend to enrol in at the University of Auckland whilst on exchange (45, 60 or 75 points). Your enrolment points here at the University is the maximum number of points you can transfer back to your degree.

Email the completed Course Approval form to 360 International by the given deadline.

Note: Even if a course is on a faculty pre-approved list, you still need to complete a course approval form and submit it to your faculty for assessment.

Step 7: Complete other pre-departure forms

During the pre-departure session, 360 International will provide further instructions on forms that we need you to complete prior your departure for exchange. This includes your full travel itinerary details and confirmation of insurance, in addition to other forms. More information is available under preparing to go.

Notes on GPA

Your cumulative GPA is the deciding factor. If you are concerned about not meeting the GPA requirement, please contact 360 International. Applicants may be considered on a case by case basis.

Your application will be assessed based on your cumulative GPA, which includes the most recent semester once all grades are posted. Although you won’t know your GPA when submitting your application, we only make decisions after grades are available from the most recent semester. If accepted for exchange, you’re expected to maintain a term GPA of 5.0 (B average) up until the time of departure. We'll check your grades and you may be withdrawn from the programme if you don't maintain this requirement.

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