Eligibility criteria and documents required for an aegrotat or compassionate consideration

The aegrotat and compassionate consideration process is bound by University regulations that must be adhered to.

For semester two 2021, the criteria of requiring total coursework of well above the minimum pass is waived. Students are still required to show they have learnt and passed the coursework.

The University encourages all students to sit their tests or exams where possible. 

Qualifying criteria for end of semester exams

  • You must have been prevented from sitting the exam or consider that your preparation for and/or performance in the exam was seriously impaired.
  • Your circumstances must be temporary (2 weeks prior to exam date), unforeseen, exceptional and beyond your control.
  • You must provide evidence/documentation to support your application
  • Your total coursework for the relevant course needs to be well above the minimum pass standard (normally a C+ or better).
  • You must submit your application with the evidence no later than seven days after the exam date. If you are applying for multiple exams, you must submit your application no later than seven days after the last affected exam date.
  • You must pay the application fee of $30 per exam (maximum $50 per application).

Qualifying criteria for tests

  • You must have been prevented from sitting the test or consider that your preparation for and/or performance in the test was seriously impaired.
  • Your circumstances must be temporary (2 weeks prior to test date), unforeseen, exceptional and beyond your control.
  • You must provide evidence/documentation to support your application.
  • The test must count for a percentage of the marks awarded for the course.
  • You must submit the application with the evidence no later than seven days after the test date.
  • You must pay the application fee of $10 per test.

Evidence/Document Requirements

Aegrotat applications
Please ensure that your medical professional completes a Health Declaration Form at your visit on the day of the affected exam or test. You will need to upload this to your online application as part of your medical evidence.

It is useful to provide consultation notes as well.

If you have been for a Covid test prior to your exam or test and are isolating while waiting for results, a screenshot of the text message showing date taken when the result it sent to you and section A of the Health Declaration form completed is sufficient.

Compassionate consideration applications
If you are applying for compassionate consideration for other personal misfortune such as family illness, bereavement, serious relationship or family issues, the evidence will depend on your circumstances. You need to show that the dates of your circumstances match the date of your test or exam.

It can be difficult sometimes to obtain the necessary documentation. In these cases we will need a statement signed by a Justice of the Peace.

Under COVID-19 Level 3 and 4 you do not need to have a JP sign the statement, please have a witness sign the statement with contact phone number and photo ID such as a drivers license, student ID.

If you are applying for compassionate consideration for technical issues during your exam, you will be required to provide adequate evidence. Please give a detailed explanation and include copies of email communication to the university at the time of the exam. If your computer breaks down during the exam, you will need to show evidence of this. PB tech can provide a report confirming the computer failure. You can enquire about what costs are involved directly with PB Tech

For more detailed information regarding appropriate supporting document, see Required evidence for aegrotat and compassionate consideration applications.