Two-Factor Authentication FAQs

Answers to frequently asked questions about Two-factor Authentication and info about how to contact us if you need more help.

Question Answer
What is Two-Factor Authentication?

Two-Factor Authentication (2FA) is a security process in which the user provides two means of identification from separate categories of credentials; one is typically a physical code (generated by the Authy app or by Google Authenticator), and the other is something memorised, such as a password. 

The intention is to provide stronger protection against unauthorised access to user accounts.

2FA is used by many organisations to add an additional layer of security to sensitive IT applications and VPN access. Over 75% of the top 25 universities worldwide use 2FA.  

Will I need to use Two-Factor Authentication?

Access to some of the University’s services currently require Two-Factor Authentication to log in, and it is likely others will follow as the need for increased security arises.

Any new services that need 2FA will be communicated to those people who will be affected by any change.

How does it work? Both the Authy app and Google Authenticator generate a short numeric one-time code (often referred to as OTPs) used in addition to your username and password to log into restricted applications. 
What do I need to do if I have to use Two-Factor Authentication?

If you use a service that is protected by 2FA you will need to download Authy or Google Authenticator if you haven't already. Download the authenticator to your smart phone, tablet and/or your computer.

Once you have installed Authy or Google Authenticator  you will need to register it with the University of Auckland by visiting https://mytoken.auckland.ac.nz

What if I'm away? 

If you are away on 11 October 2018 this will not stop you from accessing your online University applications, providing you have set up your 2FA code.

It is preferable that you set up your code before you leave, however, it can be done remotely.

Call the Staff Service Centre for help or more information.

What if my Smartphone is lost/stolen?

Login to mytoken.auckland.ac.nz/manage and block the lost/stolen token so that it’s no longer active for use.

Contact the Staff Service Centre to deactivate your old codes.

Then reinstall Authy or Google Authenticator on your new smartphone.

Can I use Two-Factor Authentication with a mobile device or via a VPN from home? If you have downloaded Authy or Google Authenticator you will be able to use 2FA regardless of where you are working from.
Can someone else use my code from Google Authenticator to access my information or 2FA protected applications? No. A person can only authenticate to applications protected by 2FA if they know your login credentials, and have physical access to your smartphone.
Where can I get more information about Two-Factor Authentication and Google Authenticator?

For more information:

 

Need help?

If you still have questions or need further help please contact us:

Staff

  • Call the Staff Service Centre ext 86000 or + 64 9 923 6000
  • Submit a query to the Staff Service Centre (University Staff Only)

Students, Applicants and Alumni

For more contact details Contact us