Library Membership and Conditions of Access


Application


This document applies to

  • All current staff and enrolled students of the University
  • Other persons seeking to become associate members of the Library
  • Members of the public using the Library

Purpose


This document details the resources and services provided to members of the University of Auckland Library and also the conditions under which members of the wider community may gain access to the Library and to Library resources.

All current University staff and enrolled students are entitled to be members of the Library.

Conditions of borrowing, conduct of users, fines and sanctions and other details about the use of the Library are described or defined in the Library Statute 2007.

Content


  • Staff
    • Academic, adjunct and professional staff employed by the University
    • Honorary and visiting academic staff
    • Retired University of Auckland academic and professional staff, members of the Council, Honorary Fellows, lay members of Council ethics committees
    • Uniservices staff
  • Students
    • Undergraduate, graduate diploma, certificate and pre-degree students
    • Students enrolled in honours, masters and doctoral degrees, and postgraduate diplomas
    • Intending research masters and doctoral candidates
    • Centre for Continuing Education students
  • Access by members of the wider community
  • Associate membership
    • Teacher associate membership
    • Associate membership for members of organisations or groups with contractual relationships with the University

Staff


Academic, adjunct and professional staff:
Staff who are currently employed by the University have access to the normal range of resources and services offered by the Library, including:

  • online catalogue
  • print, audio-visual and microtext collections
  • staff borrowing privileges
  • Library web pages and electronic resources (in the libraries, at the staff desktop and off-campus via authenticated access or dial-in facilities)
  • information services, including specialist services tailored to meet research needs
  • Inter-campus Library Delivery Service (ICLDS)
  • interlibrary loan and document delivery service
  • instructional services, generic and specially tailored
  • photocopying, computer and microtext printing facilities
  • study and research space

Honorary and visiting academic staff: Honorary, and visiting academic staff from other institutions may, on application and with the recommendation of the head of department in which they are based at the University of Auckland, be granted access to the normal range of resources and services on the same basis as staff currently employed by the University.

Retired University of Auckland academic and professional staff; members of Council; Honorary Fellows; lay members of Council ethics committees: Membership of the Library is available to retired staff members of the University, to current members of the Council, to Honorary Fellows, and to lay members of Council ethics committees. Resources and services are provided on the same basis as those provided to current staff.

UniServices staff: Staff who are currently employed by UniServices have access to the normal range of resources and services offered by the Library on the same basis as those provided to staff currently employed by the University.

Students


Undergraduate, graduate diploma, certificate and pre-degree students:
Undergraduate, graduate diploma, certificate and pre-degree students currently enrolled at the University have access to the normal range of resources and services offered by the Library, including:

  • online catalogue
  • print, audio-visual and microtext collections
  • undergraduate borrowing privileges
  • Library web pages and electronic resources (in the libraries, at other campus locations, and off-campus via authenticated access)
  • information services, excluding specialist services tailored to meet research needs
  • Inter-campus Library Delivery Service (ICLDS)
  • interlibrary loan and document delivery service
  • instructional services - generic and course related
  • photocopying, computer and microtext printing facilities
  • study and group discussion space

Students enrolled in honours, masters and doctoral degrees, and postgraduate diplomas: Students currently enrolled in honours, masters and doctoral degrees as well as postgraduate diplomas at the University have access to the normal range of resources and services offered by the Library, including:

  • online catalogue
  • print, audio-visual and microtext collections
  • graduate or PhD student borrowing privileges
  • Library web pages and electronic resources (in the libraries, at other campus locations, and off-campus via authenticated access)
  • information services, including specialist services tailored to meet research needs
  • Inter-campus Library Delivery Service (ICLDS)
  • interlibrary loan and document delivery service
  • instructional services, generic and specially-tailored
  • photocopying, computer and microtext printing facilities
  • study and research space

Intending research masters and doctoral candidates:  Candidates who have applied for admission into research masters and doctoral degrees at the University, or who have been accepted into a research masters or doctoral degree but have not yet commenced their enrolment will be given membership of the Library free of charge for a limited period of time not usually exceeding six months.  This period may be extended by the University Librarian in exceptional circumstances on the recommendation of the appropriate head of department.  Resources and services will be available as for students enrolled in honours, masters and doctoral degrees and graduate and postgraduate studies.

Centre for Continuing Education students:  New Zealand resident students enrolled in Continuing Education and University lecture courses, which do not qualify as pre-degree programmes, have access to the following range of resources and services offered by the Library:

  • online catalogue
  • print, audio-visual and microtext collections
  • limited borrowing privileges
  • Library web pages on the internet (excluding licensed electronic resources)
  • information services
  • instructional services
  • photocopying and microtext printing facilities
  • study and research space

Access by members of the wider community


Introduction: Certain resources and services of the Library system are available to the wider community. The University permits members of the public to visit the Library on a discretionary basis but may limit their access to Library resources and services unless they become associate members of the Library.

The public will normally have access to the following Library resources and services, providing their use does not prevent enrolled University of Auckland students or staff accessing the same resources and services:

  • online catalogue, either on the internet or in the Library
  • Library web pages on the internet (excluding licensed electronic resources)
  • Library collection via the NZ Interlibrary Loan request scheme
  • in-library use of library material in open-access collections (excluding licensed electronic resources)
  • materials held in special collections may be available on request
  • photocopying

Associate membership


Associate membership is granted by the University Librarian according to these Conditions of Access:

The University Librarian may grant associate membership to members of the wider community, including graduates not presently enrolled at the University, whose information needs can most appropriately be met from the resources held in the University Library. However, because of the demand for Library services from University staff and students, it is necessary to limit the number of persons granted associate membership. Only in exceptional circumstances will the University Librarian grant associate membership to an individual who is enrolled in a formal course of study or who is a staff member from another tertiary educational institution (unless specifically covered by a listed membership category).

Applicants for associate membership must normally hold a tertiary qualification recognised by the University.  The University Librarian may extend access to people who do not meet this criterion provided that they can satisfy the University Librarian they have strong grounds for being granted Associate Membership status.

Access to electronic resources is only provided on condition that it is used for private study and research. For more details on terms and conditions of use see

http://www.library.auckland.ac.nz/databases/terms-conditions.asp

The list of databases available to associate members from off-campus can be found at

www.library.auckland.ac.nz/access/offcampus_associate.htm

Associate members of the Library must comply with the Library Statute 2007.  

Associate membership fees are determined by Senate taking into account any recommendations made by the University Librarian and Library Committee.  These fees are reviewed regularly and published at

http://www.library.auckland.ac.nz/about-us/membership-and-rules/membership/associate-membership/fees

Note that charges may also apply for information services, the interlibrary loan and document delivery service, and photocopying, computer and microtext printing facilities.

The University Librarian has a delegated authority to waive associate membership fees in exceptional circumstances, although a $30 (GST incl.) administration fee will normally be charged.

Four categories of associate membership are available:

Associate membership – borrowing and electronic access

This category provides access to the following range of resources and services offered by the Library:

  • online catalogue
  • print, audio-visual and microtext collections
  • undergraduate borrowing privileges
  • Library web pages
  • Library databases including e-journals and e-books (only accessible from a library workstation where license agreements permit; access via the internet from the University wireless network, home or office is available to a limited number of databases)
  • information services
  • Inter-campus Library Delivery Service (ICLDS)
  • interlibrary loan and document delivery service
  • photocopying, computer and microtext printing facilities
  • study and research space

Associate membership – borrowing only

This category provides system-wide undergraduate borrowing privileges but no access to electronic resources either in University libraries or off-campus. Access is available to:

  • online catalogue
  • print, audio-visual and microtext collections
  • undergraduate borrowing privileges
  • Library web pages
  • information services
  • Inter-campus Library Delivery Service (ICLDS)
  • photocopying, computer and microtext printing facilities
  • study and research space

Associate membership – electronic access only

This category provides access to most electronic resources from Library workstations but only some electronic resources from off campus. It does not allow borrowing from any library. Access is available to:

  • online catalogue
  • Library web pages
  • Library databases including e-journals and e-books (only accessible from a library workstation where licence agreements permit; access via the internet from the University wireless network, home or office is available to a limited number of databases)
  • Library collection via the NZ Interlibrary Loan request scheme
  • in-library use of library material in open-access collections
  • materials held in special collections may be available on request
  • photocopying

Teacher associate membership

Membership of the Library may be granted to practising teachers or administrators who are permanent employees of early childhood centres, primary, intermediate and secondary schools in the Auckland and Northland Regions, and home-schoolers in these regions approved by the Ministry of Education.  Applicants need not hold a tertiary qualification.

Two levels of service are available with separate fee schedules.

Level 1 provides access to the same range of resources and services as associate membership – borrowing and electronic access

Level 2 provides access to the following range of resources and services:

  • online catalogue
  • print, audio-visual and microtext collections
  • undergraduate borrowing privileges from the Sylvia Ashton-Warner Library only
  • Library web pages on the internet (excluding licensed electronic resources)
  • information services
  • photocopying and microtext printing facilities
  • study and research space

Associate membership for members of organisations or groups with contractual relationships with the University:  Membership of the Library may be extended to members of an organisation or group with which the University has an agreed contractual or other formal relationship. Identified members of the organisation or group in this category may be given access to specified library services. Conditions of access for this type of associate membership are negotiated at an institutional or group level to cater for differing information needs.

Definitions


The following definitions apply to this document:

Library refers to all parts of the University Library including information commons and such other areas as may be under the management of the University Librarian

Library material includes all types of printed, written, photographic, audiovisual,

machine-readable material and borrowable equipment held by the Library

Library resource includes all library material, facilities and services (including electronic resources and software) available in, from or through the library to some or all users

Member means all persons permitted to use the library under clauses 8 and 9 of the Library Statute

Staff means any person who is a member of the staff of the University

Student means a person who is enrolled as a student at the University

University means the University of Auckland and includes all subsidiaries

University Librarian means the person appointed by the Vice Chancellor who is responsible for the management of all parts of the Library

Key relevant documents


Include the following:

Document management and control


Prepared by: Assistant University Librarian (Access Services)

Content Manager: Assistant University Librarian (Access Services)

Owned by: The University Librarian

Approved by: Library Committee

Date Approved: 29 July 2014

Date Effective: 1 August 2014

Review Date: 1 June 2015