Postgraduate allowances

Postgraduate allowances are a single reimbursable claim for direct and allowable costs related to your study. They can only be claimed once within the current year of study and will not be applied to enrolment extensions.

They are calculated based on the number of points enrolled in the current year up to 120-point full-time equivalent. 

Note: Students on international inbound exchange are not eligible for postgraduate allowances.

Reimbursable costs

Some examples of reimbursable direct costs allowable are:

• Equipment user charges
• Consumables (including external hard drives, printer toner and paper)
• Photocopying, printing and binding (that are not subsidised by the library or faculty)
• Interlibrary Loan charges (that are not subsidised by the library or faculty)
  

Costs that cannot be claimed

Costs that cannot be claimed are:

• Capital items purchased in full or in part (e.g. computers, printers, fax machines and furniture)
• Fines (e.g. parking fines)
  Purchase of books
• Employing people or contract organisations
• Reimbursement of internet charges
  

For any rare circumstances not clearly covered above, contact the Finance team.

Claims may be processed at net of GST if supported by the appropriate documentation.

For 2025, the allocation is based on a pro-rata full-time enrolment of up to 120 points at:

• $500 per annum for doctoral/PhD students
• $250 per annum for masters-level students
• $150 per annum for postgraduate diploma and honours-level students*
  

* This applies to Bachelor of Urban Planning (Year Four) only.

For example, for a part-time enrolled masters student at 60 points for 2022, the allocation would equate to $125 ($250 ÷ 120 x 60).

A postgraduate allowance balance confirmation must be obtained before making your claim by sending an email to nicai.finance@auckland.ac.nz, with 'PG allowance' in the subject heading, along with your name and student ID number in the message.

This balance confirmation will be regarded as the supervisor's approval to attach to the claim.

All reimbursements must be submitted through the Concur reimbursement system no later than 18 December each year.

If you have any issues getting into Concur, refer to the Concur Student Reimbursement FAQs or contact the Shared Transaction Centre on 09 923 6410.